CITY OF NEZPERCE, IDAHO
March 9, 2020
MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON March 9, 2020.
PLACE: Nezperce City Hall, 606 Maple Street.
THE MEETING WAS CALLED TO ORDER BY MAYOR BATEMAN AT 5:31 PM.
PRESENT were Councilmembers Steve Bateman, Mike Jensen, James Zenner, Tyler Nelson, Michelle Lyons, Maintenance Supervisor Craig Cardwell, Fire Chief Dave Kuther and Clerk-Treasurer Rhonda Schmidt. Guests present were Engineer Amy Uptmor and business owner Dan Johnson.
Pledge of Allegiance: The pledge was led by Mayor Bateman.
MINUTES of the previous meetings of 2/10/2020 were approved as emailed upon a motion by Cm. Zenner, motion was seconded by Cm. Nelson, motion carried.
TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated March 9, 2020 was examined and approved, showing the following:
Funds on Hand $361,826.69
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Zenner and seconded by Cm. Lyons in the total of $55,087.10 check numbers 15242 through 15285. Receipts since the last meeting were shown as $45,412.01. Checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Report for March.
Dan Johnson approached the council regarding a property purchase. He recognizes that the sidewalk with the property needs repaired or replaced in addition would like a culvert installed along Pine Street so that he can have better access to mowing and weeding the area. Maintenance Cardwell added that the best fix would be to run a culvert across 6th Avenue from Dan’s house to the area in question. Johnson also asked if maintenance would pull some overgrown bushes and he would help us out on the covert. Johnson added that they will be doing some painting and repairs and rent the property out.
BUSINESS TO BE CONDUCTED
1. Swearing in of Councilmember Nelson: Clerk Schmidt then swore in Cm. Nelson. The council is happy to have Nelson back and get him caught up on the happenings as he has been absent the last few months due to a family medical situation.
2. Building Condemn Question – Methodist Church Request: Following discussion the council advised that the city is not taking the building in question down. The building inspector can condemn the property and the church can pay for its removal. Parishioner LeeAnn McMaster said that the building is causing the churches insurance premium to go up.
3. Sewer Property Acquisition & Drilling: Engineer Uptmor provided the council with a handout as the council has some decisions to make so project planning can move forward. She added that the city should expect to get the final draft of the NPDES permit in the coming weeks since the public comment period has been completed. The conversation then moved to project planning for land application. The city will need to construct 2 lagoons that provide between 30 and 35 million gallons of storage so that irrigation of 80-100 acres can take place in the late spring summer months. These new cells will be approximately 25 feet deep and will be lined with a synthetic liner to prevent leakage. The footprint for the cells is 15 acres. The most convenient location for new cells is just across the creek to the north of our current system. Before we can move forward if this is the consensus of the council, we cannot acquire the property until we know that we have the depths needed for the cells. Therefore, we need to drill some holes. Uptmor has spoken with a company and we can get that work scheduled if the council is in agreeance. She will follow up with DEQ requirements and knows that we would need a permit to pump under the creek to the storage cells. The boring will cost around $7,000. Once we know that the location works for the cells then an acquisition can take place and the city can move toward a block grant and a bond in the fall and find additional funding. This is not an easy decision as there are a lot of unknowns moving forward. If we wait to move forward, then we risk available funding as other cities will be planning projects as well. Moving forward with a bond in a presidential election year maybe the toughest challenge we have. There is no way around not passing a bond. Following discussion with the consensus of the council to take it one “rung” at a time, Cm. Jensen made a motion to proceed with drilling as the first step, motion was seconded by Cm. Lyons, motion carried.
4. Airport Exchange Update: Dan Johnson asked what we were exchanging? Mayor Bateman explained the exchange. Clerk Schmidt had brought up the fact that she found an ordinance abandoning Elm and 2nd at the airport back at the time they built the building so that we did not have to abandon anything now. Schmidt had informed Mayor Bateman of the abandonment then spoke with Attorney Herrington who had her order a title commitment on the property Kuther owns for the exchange. The title commitment was returned just today and is found to have Quit Claim Deed issues from owner Fraiser to Kuther. Sharon Fraiser never signed off plus they used a copy of the county property tax bill as the legal description. Dan Johnson, from Lewis County Title suggested that City Attorney Herrington draft all the deeds needed starting with the Fraiser’s sale to Kuther.
5. Misc. Issues for Sheriff: Mayor Bateman asked the council if they had any issues that need to be addressed with the Sheriff, as Davis was asking. Let it be noted that there has been some recent vandalism but Sheriff Davis informed the Mayor that they were addressing that with the parents. Sheriff Davis informed the Mayor that the solar signs recently installed look great. The council had nothing for the sheriff at this time.
6. Radios for Sewer Lagoons: Cardwell informed the council that the radios at the lagoons are out and will be $500.00 to replace. Following discussion, it was decided to replace the radios with cheap ones as they aren’t lasting long and most likely all that equipment will be upgraded at the lagoons with the new project.
7. Integra Paperless Solutions Quote: Clerk Schmidt explained to the council that she would like to have all the old minute/warrant books, ordinances, project file boxes all scanned and organized into a filing system for safekeeping and longevity. Cardwell added that he would like to have all the as-builts and blueprints scanned as that stuff takes up a ton of room. The quote came to $2,511.58. Following discussion Cm. Lyons moved to accept the quote, motion was seconded by Cm. Nelson, motion carried.
8. CEDA Annual Meeting –Red Lion in Lewiston on April 16, 2020: Clerk Schmidt will be going down for the afternoon and evening. Anyone from the council should let her know so she can make arrangements. Note: this event was later cancelled due to the COVID-19 epidemic.
Water: Cardwell dropped a water sample for pickup in Craigmont and was not notified that it was never picked up, so the month of December was missed. He received a letter from DEQ about a failure to monitor for the CCR. He will follow up with DEQ and inform them of the mishap. A valve was repaired and now working fine. Meter reading will commence in March. Cm. Jensen mentioned to Cardwell that Bell Equipment will need a riser on their meter. Hillco will need water and sewer hookups for their new building.
Sewer: Not much I & I coming in as the ponds are back down. Bev Harding has a sewer issue and not sure whether it is her service line or a city issue. Cardwell will have call to have the line videoed.
Windsock pole: The pole is ready to be installed as soon as he can get a telehandler to install it.
Parks: Cardwell is hoping to get the new curbing done at the park and EMS building prior to Arbor Day. He is also working on a “free library” book holder for the Clock Park.
Streets: Rock is needed for seal coating this summer. PHD will be crushing hopefully we can get in on that. The concrete projects that needed to be completed were done last week.
Training: Maintenance will not be attending the IRWA Conference in Boise due to the virus situation. Instead they will find some training online. Mauer has applied for a Wastewater Operator in Training and is in the IRWA Apprentice 2 year program. Working to get him a test and a license.
Schmidt reported that there are a lot of meetings coming up so she will be out of the office several different days. Plans are underway for Arbor Day and the community wide yard sale day. NOTE: Everything she was working on has been postponed or cancelled and Schmidt has been out of the office not for meetings but for the coronavirus.
3. Fire Department
Nothing special to report on this month. Ambulance has been busy. Fireman’s Ball scheduled for March 21st.
Cm. Lyons asked the council if they were interested in donating to the Idaho Gold Star Families Memorial Sponsorship? After discussion the council decided that they were not interested.
ADJOURNMENT – Meeting adjourned at 7:00PM.
Upcoming Council Meetings: April 13th and May 11th at 5:30PM
Upcoming Other: City Wide Yard Sale Day May 9 is pending all other events were cancelled.
Closures: March 23rd, May 25th
Steve A. Bateman, Mayor Rhonda J. Schmidt, Clerk-Treasurer