Minutes
(Minutes subject to council approval)
CITY OF NEZPERCE, IDAHO
PUBLIC HEARING AND REGULAR MEETING
June 12, 2023
MINUTES OF THE PUBLIC HEARING AND REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON June 12, 2023.
PLACE: Training Room, Nezperce City Hall, 606 Maple Street. Time: 7:00AM
THE MEETING WAS CALLED TO ORDER BY MAYOR BATEMAN AT 7:10A.M.
PRESENT were Councilmembers Steve Bateman, Mike Jensen, James Zenner, Tyler Nelson and Kimberly Ingram via zoom, Fire Chief Dave Kuther, Maintenance Supervisor Craig Cardwell, Office Assistant Kim Johnson Ingram, and Clerk/Treasurer Rhonda Schmidt. Guests present were: Sheriff Jason Davis, Auditor Jordan Zwygart and new residents Sean and Sheila Crème.
PUBLIC HEARING
1. Resolution R2023-03: No one present had anything to comment regarding Resolution R2023-03 which was required of Idaho DEQ to reserve the funds needed to pay the loan back.
Cm. Zenner made a motion to accept R2023-03 as presented; Cm. Jensen seconded the motion, motion carried.
PUBLIC COMMENT
Crème are the new owners of 710 Walnut Street. They recently got a survey as they wanted to put up a fence. The survey resulted in learning that the city alley is on their property which means that Walnut Street right of way is in their yard. Maintenance Cardwell had discussed a lot line adjustment for that block, but the Crème’s are preferring to keep the property lines and have the alley relocated. They also asked if there is something that can be done about speeders on Walnut and following discussion it was decided to put up a stop sign.
MINUTES of the previous meeting of 5/8/2023 were approved as emailed upon a motion by Cm. Zenner was seconded by Cm. Jensen, motion carried.
TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated June 12, 2023, was examined, and approved, showing the following:
Funds on Hand $383,242.66
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Jensen and seconded by Cm. Ingram in the total $329,168.65 check numbers 16992 through 17032. Receipts since the last meeting were shown as $71,066.42. Checks and stub approvals were signed appropriately by all parties as well as all signed the Claim Approval Report for June.
BUSINESS TO BE CONDUCTED
1. Sheriff’s Contract – Sheriff Jason Davis: Sheriff Davis told the council that he really likes these morning meetings and thanked them for being present! It is time again to review the annual contract and requested a 6% increase from last year. This brings the contract to $46,656.35 in turn the City will deduct $11,120.00 for the storage property the city provides the sheriff for storage. The city will then pay $35,536.35 for the contract. Cm. Zenner moved to accept the contract as presented; Cm. Nelson seconded the motion, motion carried.
2. FYE 2022 Audit, Review and Accept – Jordan Zwygart: Jordan took the council through the audit report reviewing all funds. He noted that they found everything to be correct. Cm. Jensen moved to accept the audit as presented; Cm. Zenner seconded the motion, motion carried.
3. III-A Joint Powers Amendment Agreement: Before the council were updates to the III-A Participation Agreement, Amended and Restate Joint Powers Agreement and the Acknowledgement of the Amended and Restated Joint Powers Agreement. All documents were emailed to the council for prior review. Cm. Jensen moved to accept and sign all documents as presented; Cm. Zenner seconded the motion, motion carried.
4. Verizon Voice over Internet Quote: Clerk Schmidt informed the council that she has a quote for VOIP. Currently we pay CenturyLink over $500 monthly for all the city accounts. Verizon would bring the city a $300 a month savings. The flip side is that we would have to replace all phones. The quote Schmidt received to update the needed equipment was $910.00. The council asked Schmidt if she talked to anyone else or got another quote, which she hadn’t. They asked her to get two more quotes. Decision tabled until next month.
5. Legion Hall Quitclaim: The quitclaim has been signed and recorded; the city now owns the building. Schmidt is working to get the property insured. Schmidt talked to CEDA about writing a block grant to remodel the building and was informed that those grants are due in March.
6. WW Land Ap Project Update: Maintenance Cardwell had a conference call with engineers Amy & Colt to discuss the new building the city plans to build. Amy provided an email with her updates for the council which included schedule, agency design reviews, project funding and next steps for each of the phases 1 & 11.
7. Airport Update – Herco Contract: Schmidt informed that the Herco Contract has been signed and returned to JUB to meet with Herco and get the scheduling together for work to begin in between fly seasons. The 2024 grant paperwork has been filed for the additional funds needed for the project.
8. Idaho Gem Grant Contract Update: The contract for this $50k grant has been signed and returned so we are ready to move forward on that project to install a storm drain system from Maple to Oak on 5th Avenue. Cardwell hopes to have Herco do the paving while they are here working on the airport project and already here.
9. Employment Applications: We have 2 new applications for the maintenance position and will have interviews scheduled soon.
10. McMillion Lot Line Question: McMillion’s are selling and moving and when listing the property, it came to realize that they have been utilizing the city right of way and want the council to consider a lot line adjustment to make the property theirs. Following discussion, the council elected that it is the perfect time to take our property back. Cm. Zenner moved to take the city right of way property back; Cm. Jensen seconded the motion, motion carried.
11. Ida-Lew Pledge: Following discussion, Cm. Zenner moved to pay a membership of $500.00, Cm. Jensen seconded the motion, motion carried.
DEPARTMENTAL REPORTS
- Maintenance
Water: Maintenance has been trying to detect a couple leaks that were found when reading meters after winter.
Sewer: Discharging has stopped. Cardwell will be planning for the new control building.
Parks: Mowing and spraying is in the works and all the pots have been planted in the new pots.
Streets: The city has about half the gravel and the rest will come this fall. Poe gave the city some grindings from the Hwy 64 project. The overlay will include the bridge in town out to 64. They are raising the manhole at Beech and 3rd Street.
- Clerk
Reader Board: Assistant Clerk Ingram has trained and taken over the reader board.
Computers: New computers for city hall have been ordered and are expected next week.
- Fire Department:
Chief Kuther informed that there should be another bill coming from MES and the Rural Dept. will reimburse the city. He also asked if a quote was received, and it hasn’t. The department has matching air packs in all trucks.
COUNCIL COMMENT
ADJOURNMENT: Meeting adjourned at 8:20AM
Other/Upcoming Events:
Upcoming Council Meetings: Tuesday, July 11th and August 14th at 7AM
Prairie Day Theme: It’s a Tractor Thing, July 7th & 8th
The next regularly scheduled city council meeting will be on Tuesday, July 11th at 7AM at City Hall.
__________________________ _____________________________
Steve A. Bateman, Mayor Rhonda J. Schmidt, Clerk-Treasurer