(Minutes subject to council approval)
CITY OF NEZPERCE, IDAHO
July 13, 2020
MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON July 13, 2020.
PLACE: Training Room – Nezperce City Hall, 606 Maple Street.
THE MEETING WAS CALLED TO ORDER BY MAYOR BATEMAN AT 7:00 A.M.
PRESENT were Councilmembers Steve Bateman, Mike Jensen, Tyler Nelson and Michelle Lyons, Fire Chief David Kuther, Maintenance Supervisor Craig Cardwell and Clerk-Treasurer Rhonda Schmidt. Guest present was JUB Engineer Amy Uptmor.
Pledge of Allegiance: The pledge was led by Mayor Bateman.
MINUTES of the previous meetings of 6/8/20 were approved as emailed upon a motion by Cm. Nelson, motion was seconded by Cm. Jensen, motion carried.
TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated July 13, 2020 was examined and approved, showing the following:
Funds on Hand $337,902.55
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Lyons and seconded by Cm. Nelson in the total of $54,450.45 check numbers 15425 through 15477 with voided check numbers 15428, 15429 & 15438. Receipts since the last meeting were shown as $39,802.82. Checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Report for July.
BUSINESS TO BE CONDUCTED
1. Wastewater Land App. Project – November Bond? Engineer Uptmor asked if the city had received any public comments on the facilities plan and Clerk Schmidt responded that she hadn’t received anything in writing. Uptmor added that Rural Development will have comments. Uptmor added that they have found another funding source through NRCS and will have more information coming on that. She is looking for flooding pictures throughout the years in the city to document the occurrences. Clerk Schmidt has pictures that she will forward. Uptmor then stated that we have not yet locked into a piece of property for the project and that there is always eminent domain as an alternative to acquire the property needed. Idaho Aeronautics has corresponded with Uptmor and the city and they are standing with the position that nothing can be built in the RPZ (runway protection zone).
2. Lewis County Multi-Hazard Mitigation Plan – Bob West: Following a brief discussion Cm. Nelson moved to approve the document Resolution as presented asking Clerk Schmidt to inform West that there are several type-o’s and misspellings in the document. Cm. Jensen seconded the motion and it passed.
3. Budget – Property Tax Relief – Opt “In” or “Out”: Clerk Schmidt explained that the Governor has come up with a program to bring tax relief to the citizens of Idaho by asking cities and counties to not take their 3% property tax increase for the coming year on budgets. Clerk Schmidt conversed with the County Auditor and was told that the county has not decided to opt in at this time and she did not see any cities in the county choosing to opt in either. Auditor Winner provided a letter written by a prosecuting attorney in Latah County stating the legal concerns with the consensus of several other prosecutors in the state. If the city does in fact decided to opt “in” they could opt “out” if choosing to later. Clerk Schmidt then corresponded with Alex Adams who is the administrator of the program and was informed that no cities or counties in our area have formerly opted “in” but that the City of Lewiston is on the fence about it. Clerk Schmidt asked for a list of who has opted “in” and received an email that there was not a list at this time. Following discussion Cm. Nelson made a motion to not opt in to the program and to forgone the cities 3% property tax increase instead, Cm. Lyons seconded the motion, motion carried.
4. Fee Increases: The council discussed increases and in light of the current economic situation with COVID-19 they will not make any kind of change in fees except for the sewer 3% increase they have already put into effect for 5 years. The increase for the coming fiscal year will be the cities 3rd increase.
5. PPE Equipment, Flagpole: Maintenance Cardwell has found 2 flag poles that are 35 foot tall. The consensus of the group is that a 20-foot pole would look silly against the height of the EMS building so they settled on at 35-foot satin finish pole for $1,430. Motion by Cm. Nelson to buy the flag pool, motion was seconded by Cm. Lyons, motion carried. Other PPE equipment purchased for the FEMA grant were: 100 masks, 1 thermometer, 3 disinfection fogger machines to be used in city buildings.
6. Streets – Seal Coating & Dust Oil: Cardwell reported that the same amount of dust oil will be applied this year. Mayor Bateman and Cardwell have been working on getting gravel and seal coating chips. Cardwell is not sure when the seal coating is scheduled but is working to get some patching completed.
7. Nuisance Properties: Clerk Schmidt reported that she has received more than enough complaints this last month. Complaints regarding barking dogs, feral cats and junk yards. Discussion followed and Clerk Schmidt will send a few letters out regarding junk yards.
8. Senior Center – Hope Baptist Church Use of Building Update: Clerk Schmidt spoke with Tom Scott and was happy to report that the church is extremely interested in cleaning up, updating a few things (carpet & paint) and renting the building from the city. They have spoken with the Senior Citizens and the Seniors seem to be interested in sharing utilities. Tom did mention that the electrical has been updated, the old system wasn’t removed so he will put flat plates over the push button system fixtures. The painting of the building exterior looks awesome.
9. Chlorine Pumps for Wells: Cardwell talked with the council about upgrading the chlorine pumps for the water system. He spoke with an individual who provided 2 quotes. Cardwell explained the two different pumps to the council and following discussion Cm. Jensen moved to buy 2 pumps at $2,986 each, motion was seconded by Cm. Nelson, motion carried.
10. Projects Without Building Permits: Clerk Schmidt reported that we have 2 projects going on without permits. She would like to write letters to them and let them know that the city requires a permit and choosing not to get one they should be aware if the project is not built to code and if something happens to it that the city releases any responsibility. Inspector Yeoman wants the city to set a precedence on building without a permit.
Streets: Cardwell will be patching and preparing for seal coating at the end of the month.
Sewer: There is something going on at the lagoons so Cardwell has a call into ETS to diagnose the issue.
Trees: Cardwell asked where we are with the removal of trees at a resident in town? Cm. Nelson will be cutting them down but currently the chainsaw is giving him issues but he is more than willing to cut them down.
Virus Preparation: With the events of last weekend several issues have arose. The softball tournament and a few yard sales brought strangers to town and with that has put people at risk with rising cases of the coronavirus statewide. Cm. Nelson felt strongly that the city needed to take a stand and make the organizers aware that the city will not be responsible if/or incase an outbreak comes out of the weekend. A letter was sent to Scott Kaschmitter for him to sign taking responsibility of cleaning the city park and bathrooms and making him responsible for any damage to the park or bathrooms. The other letter was to the organizer of the yard sales asking that the “city” not be included in any advertisement of the sales and making a point that the city is not responsible for anything to do with the sales. Discussion ensued regarding the use of the park while making a profit and it was decided that in the future anyone using the park for profit will need to sign an agreement that they are responsible for damages and cleaning.
With the rise in coronavirus cases and when this area gets hit Clerk Schmidt will close the office again to the public.
3. Fire Department:
Hydrants: Chief Kuther will be flushing the system prior to Sept. 9th. Cardwell will get him a hydrant map.
EMS building project: Kuther mentioned that things have been moved around in preparation of the work scheduled to be done on the “dirty” side to install the new appliances. Quality Contractors should be sending some sort of quote as so should City Electric so that we can get everything submitted to FEMA for reimbursement.
ADJOURNMENT at 8:10AMPM as there was no other business.
Upcoming Council Meetings: August 10th at 5:30PM
Budget Public Hearing: August 24th at 5:30PM
Holiday Closures: Sept. 7th
Steve A. Bateman, Mayor Rhonda J. Schmidt, Clerk/Treasurer