(Minutes subject to council approval)
CITY OF NEZPERCE, IDAHO
REGULAR MEETING
November 4, 2019

MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON November 4, 2019.

PLACE: Nezperce City Hall, 606 Maple Street.

THE MEETING WAS CALLED TO ORDER BY MAYOR BATEMAN AT 5:34 PM.

PRESENT were Councilmembers Steve Bateman, Mike Jensen, James Zenner, Tyler Nelson, Maintenance Supervisor Craig Cardwell, Fire Chief Dave Kuther and Clerk-Treasurer Rhonda Schmidt. Councilmember Michelle Lyons was absent.

Pledge of Allegiance: The pledge was led by Mayor Bateman.

MINUTES of the previous meetings of 10/7/19 were approved as emailed upon a motion by Cm. Zenner, motion was seconded by Cm. Jensen, motion carried.

TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated November 4, 2019 was examined and approved, showing the following:

               Funds on Hand                   $399,166.20 (approximate as no pool received)

All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Zenner and seconded by Cm. Jensen in the total of $65,886.03 check numbers 15058 through 15124. Receipts since the last meeting were shown as $76,579.93. Checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Report for November.

PUBLIC COMMENT
No guests were present for the meeting.

BUSINESS TO BE CONDUCTED
1. 
Kuther Property Exchange Street Vacation: Within the last week, Clerk Schmidt sent a copy of the preliminary survey provided by Cuddy & Associates to the council. We have one major issue to deal with beings that the building the city is trading to Kuther is not on the survey as it is not within the 2 lots the city is intending to trade with the building. Clerk Schmidt informed Brad Cuddy that the building needs to show on the survey. He was going back to their notes and hopefully they can easily add the building in question. Meanwhile knowing that the building sits in Elm Street and 2nd Avenue the decision for the council is to decide what to vacate. The other issue with the two city lots is that the creek runs darn near in the middle of the 2 lots in the trade. The city needs to maintain control of the levee and fence. Maintenance Cardwell has drawn up a split and talked to the council about blocking off half of the two lots with the building and streets in question. After discussing of all the issues that have developed recently over the split. This would give Kuther the building with some property around it and half of the two lots in the original agreement. Cm. Nelson made a motion to vacate only the area of Elm and 2nd Avenue that will be blocked off and trade that piece with half of lots 11 and 12 of Block 12. Cm. Zenner seconded the motion, motion carried. Cardwell will get the dimensions for the clerk so that she can start the paperwork to vacate the streets.

2.  Riggers Property Purchase: Mayor Bateman explained to the council that the city is being offered 12 lots or Block 21 for $25,000.00. Following discussion Cm. Zenner moved to purchase the 12 lots for $25,000.00, Cm. Nelson seconded the motion, motion carried.

3.  NPDES Permit Update: Maintenance Cardwell informed the council regarding the conference call with the EPA last month. In short, the EPA wants to give us a 5-year compliance schedule for ammonia when we are asking for 10 years. Engineer Amy Uptmor and the Chicago attorney represented the city’s interest well. We are awaiting an EPA decision. In the meantime, we have been doing research on land app. Representative Dan Johnson informed Craig that the DEQ is receiving funding to help small cities with attorney fees and that we should be aware of the funds and get on the list to receive some to help with our attorney fees. We have not yet received a bill for the attorney fees.

4.  Helipad Project – Concrete, Lights, Misc.: Jennifer Schildgen, Planner with the Division of Aeronautics called and informed Clerk Schmidt that the FFA form must be submitted prior to pouring concrete. She also said that they can help with lights to save us money. The electricity has yet to be hooked up and we have run out of weather to pour concrete. The project will be completed in the spring. Cardwell called the state about help with the lights and an aeronautics representative is flying in on Wednesday to talk to Cardwell about the project and bring some free lights and a lighted windsock. Discussion followed regarding how helicopters orient to the lights and what side of a helicopter the pilot sits on and which side they load a patient. It was decided that the lights would be flush mounted as not to create a tripping hazard.

5.  LHRIP Sign Grant: Clerk Schmidt received a call from LHRIP, and they are mailing a check to the city in the amount of $25,453.00 for 10 solar radar speed signs. Therefore, Schmidt contacted Sheriff Davis who contacted the sign supplier to get the signs ordered. All Lewis County cities will receive signs: Craigmont 3, Winchester 2, Kamiah 2 and Nezperce 3. Craigmont has decided to make one of their signs mobile so that they can move it around within the city and the Nezperce council liked that idea as well. All the signs ship to Nezperce then we will contact the other cities to send their maintenance employees over to pick up.

6.  Holiday Celebration: After discussion it was decided that Clerk Schmidt will host a holiday get-together at her home on Friday the 13th of December.

DEPARTMENTAL REPORTS
             1. Maintenance

Water: Cardwell will be ordering meters as we are almost out. The beacon light on the water tower is out and needs fixed. Clerk Schmidt has been contacted about Verizon coming to upgrade their antennas so when that is scheduled to happen the beacon light can be replaced at that time.

Sewer: Discharging has commenced. Since moving the composite sampler, the BOD and TSS samples are looking good. Cardwell has located sampling spots upstream and downstream in Long Hollow Creek. E.coli sampling is going well but it does appear that ammonia and phosphorus will be an issue. Maintenance raised manholes at the airport and sealed them up to hopefully reduce I & I this year.

Parks: Cardwell reported that the wood posts around the playground equipment in two parks has deteriorated and the rebar is sticking out causing a potentially dangerous situation. Cardwell would like to curb those areas and the northside of the EMS building. It will be a little expensive but a permanent fix and upgrade to the areas. Cardwell reported that the area in question is 650 feet at $6.00 a foot so it will come to $3,900 plus a mob fee. Cm Nelson moved to proceed on the curbing, Cm. Zenner seconded the motion, motion carried. We have two families ordering benches for Oak Street and Cardwell will be installing a handicap parking sign at the clinic. Cardwell will be ordering concrete to finish up a couple areas he needs done.

City Shop: Cardwell is looking for a dyed diesel tank for the new containment area. After discussion Cm. Zenner has a tank and Chief Kuther has an elevated stand. The wood shelving in the shop is falling apart and Cardwell would like to replace it with metal shelving. The council agreed to the upgrade of shelving.

Hillco: Lenny Hill asked that the council be informed of the change of plans for the Hillco expansion. They have purchased two lots from Stach and those lots will become a parking lot while where the parking lot is will be where the new building will be constructed. Plans will be underway in the spring.

              2.  Clerk
Idaho Department of Labor: Labor has been using the community room a few hours on Thursdays to assist people and job searches but due to low foot traffic they will be moving to another town around the first of the year.

Audit: Auditors will be at city hall on Thursday and Friday this week then return in December.

Nezperce Library: The library will be celebrating 10 years on Friday the 8th, please plan to stop in and have some cake.

Clock Park: Just a reminder that we still need to do something special at the Clock Park as we received a donation of $2,200.00.

AIC Fall Academy: The AIC will be in Lewiston on December 2nd if someone is interested in attending please let Schmidt know.

Comprehensive Plan: The Comprehensive plan is coming along and one of the requirements will be to present the plan to the community for their input. With the Mayor finishing the Mayor’s Walking Challenge, we found out about an opportunity to apply for funds to make Nezperce a healthy community. We came up with the idea to combine the comp plan public hearing with collecting healthy community ideas. We had thought about doing it in cooperation with Jingle Bell Saturday but that doesn’t give much time for planning so moving it out a couple months. Christine Frei with CEDA will be assisting with the organization of this special event.

           3.  Fire Department

Chief Kuther had an IDL question for Cm. Nelson regarding burn permitting.

COUNCIL COMMENT
Following discussion it was asked that Clerk Schmidt write Wally Kelly a letter about moving his motor home of the street as it is a hazard and write Dan Johnson a letter requesting that his leaves are bagged and removed not moved to the other side of the street.

ADJOURNMENT: Meeting adjourned at 6:44PM and the next meeting will be on December 12th due to the Mayors work travel schedule.

Other/Upcoming Events:
Upcoming Council Meetings: December 12th at 5:30PM & January 13th at 5:30PM

Holiday Closures: November 11th, 28th & 29th, December 25th & 26th, January 1st & 2nd.

The next city council meeting will be on Thursday, December 12, 2019 at 5:30 PM at City Hall.

_____________________                 _____________________________
Steve A. Bateman, Mayor                           Rhonda J. Schmidt, Clerk-Treasurer