CITY OF NEZPERCE, IDAHO
REGULAR MEETING
NOVEMBER 13, 2018

MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON November 13, 2018.

PLACE: Nezperce City Hall, 502 5th Ave.

THE MEETING WAS CALLED TO ORDER BY COUNCILMAN NELSON AT 5:47 P.M.

PRESENT were Councilmembers Mike Jensen, Tyler Nelson, Michelle Lyons, James Zenner who entered the meeting at 5:55PM, Maintenance Supervisor Craig Cardwell and Clerk-Treasurer Rhonda Schmidt. No members of the public present for the Public Hearing.

Pledge of Allegiance: The pledge was led by Councilman Nelson.

MINUTES of the previous meetings of 10/9/18 were approved as emailed upon a motion by Cm. Jensen, motion was seconded by Cm. Lyons, motion carried.

TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated November 13, 2018 was examined and approved, showing the following:

                                   Funds on Hand                                    $330,009.53

All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Lyons and seconded by Cm. Nelson in the total of $70,057.75 check numbers 14265 through 14318. Receipts since the last meeting were shown as $69,117.94. The checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Report for November.

PUBLIC COMMENT
No members of the public were in attendance to make comment.

BUSINESS TO BE CONDUCTED

1. Public Hearing -Approve Budget Ordinance Amendment 2019-1: Councilman Nelson called for a motion to Suspend the Rules after the council reviewed Budget Ordinance Amendment 2019-1. Cm. Jensen moved to Suspend the Rules, Cm. Lyons seconded the motion, with the following roll call vote:

                            Councilman Jensen                                 Aye,
                            Councilman Nelson                                 Aye,
                            Councilman Lyons                                   Aye,
                            Councilman Zenner                                 Aye.

Upon a motion by Cm. Jensen, seconded by Cm. Lyons to adopt Ordinance 2019-1 as presented with the following roll call vote:

                            Councilman Jensen                                Aye,
                            Councilman Nelson                                Aye,
                            Councilman Lyons                                  Aye,
                            Councilman Zenner                                Aye.

2. Food Bank Management: This item was tabled until the next meeting.

3. Library Sidewalk: Maintenance Cardwell read a letter received from the Friends of the Library addressing the north sidewalk at the library as the winter season is nearing. The Friends are worried about people slipping and falling on an icy sidewalk. Cardwell plows it in the winter and has provided sand. He will make an extra effort to make sure that the sidewalk gets attention this winter. Last year we installed heat tape in the gutters to prevent ice cycles.

4. 2018 Volunteer of the Year: Clerk Schmidt asked the council if they wanted to honor a Volunteer of the Year for 2018. The council agreed so nomination forms will be available for pick up. Forms need to be returned by January 7, 2019 prior to the January council meeting.

5. Broadband Meeting: Ida-Lew in cooperation with CEDA are hosting a broadband meeting on December 5th at Cottonwood. The council is encouraged to attend this meeting. Clerk Schmidt will send a meeting reminder to the council.

6. LHRIP Sign Grant: Clerk Schmidt informed the council of the change of grant writing plans. Instead of submitting a seal coating grant she will be working in cooperation with Sheriff Davis on a radar and illuminated speed sign grant for the Lewis County cities of Winchester, Kamiah, Craigmont and Nezperce. The grant will be submitted by November 19th.

7. Website Update: Clerk Schmidt pulled up the new “live” city website for the council to view. It looks amazing and the council agreed. Webmaster Sharon asked for the council to take a good look at it and if they have questions, ideas or suggested changes to contact her through her new email address on the site.

8. Nibert Property Update: Tabled until next month as there is no information yet on who owns the property.

9. Personnel: Cardwell reported to the council that he hired Ben Mauer on the first of the month and he started work today. The council agreed that we don’t send him to conferences the first year making sure that he stays around. His probation period will last for 6 months until May 13th.

10. Donation Letter to Prairie Day: Cm. Jensen moved to make an annual financial commitment to Prairie Day, motion was seconded by Cm. Nelson, motion carried

DEPARTMENTAL REPORTS
1. Maintenance
Sewer:Cardwell reported that the pump currently being repaired has additional problems and will take another 8 weeks and more money to repair. The repair will cost over $3,000.00. This is really bad news as weather is coming and we are operating on just one pump currently. In addition to that the DO meter quit working. A new membrane was installed but now it needs a temperature sensor with no promise that with a new sensor it will work. This model has been discontinued so he priced out a new meter at $1,100.00, this is something we have to have.

Water: Maintenance shut off the water in the alley at the teen center (old ambulance shed) due to a leak will install a meter.

Truck: A surplus truck was purchases and the kit for the plow cost $1,300.00. Cardwell will have Bell Equipment put it on. The truck needs tires and breaks so that will be handled in the coming week. All in preparation of snow plowing right around the corner. We received lots of free stuff including, wenches and tool boxes, chairs and file cabinets on the trip to Boise to purchase the truck. A notice to sell the Ford as surplus will go in the paper in the coming week.

2. Clerk
Clerk Schmidt informed the council that the audit has started. She will start moving the office to the new fire station on Friday’s then will work on organizing Cardwell’s new office.

3. Fire Department: no report

COUNCIL COMMENT: No comments were received.

ADJOURNMENT: Adjourned at 6:52PM

Other/Upcoming Events:
Upcoming Council Meetings: January 8 & February 12 Start time is 5:30PM
Holiday Office Closures: December 24, 25, 26, January 1, 2

The next city council meeting will be on Tuesday, December 11 (moved to the 6th) at 5:30 PM at City Hall.

 

________________________                _________________________
Steve A. Bateman, Mayor                         Rhonda J. Schmidt, Clerk-Treasurer

 


CITY OF NEZPERCE, IDAHO
REGULAR MEETING
OCTOBER 9, 2018 

MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON October 9, 2018.

PLACE:  Nezperce City Hall, 502 5th Ave.

THE MEETING WAS CALLED TO ORDER BY MAYOR STEVE A. BATEMAN AT 5:30 P.M.

PRESENT were Councilmembers Steve Bateman, Mike Jensen, Tyler Nelson, James Zenner, Michelle Lyons, Fire Chief Dave Kuther, Maintenance Supervisor Craig Cardwell and Clerk-Treasurer Rhonda Schmidt. Angie Edwards-Kuskie of CEDA and JUB Engineer Amy Uptmor were in attendance.

Pledge of Allegiance:  The pledge was led by Mayor Bateman.

MINUTES of the previous meetings of 9/10/18 were approved as emailed upon a motion by Cm. Lyons, motion was seconded by Cm. Nelson, motion carried.

TREASURER’S REPORT AND MONTHLY BILLS:

The Clerk’s Monthly Treasurer’s Report dated October 9, 2018 was examined and approved, showing the following:

                                           Funds on Hand                   $333,907.33

All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Jensen and seconded by Cm. Lyons in the total of $55,034.94 check numbers 14223 through 14264. Receipts since the last meeting were shown as $31,901.00. The checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Report for October.

BUSINESS TO BE CONDUCT

1.                 Food Bank Management – LeeAnn McMaster: LeeAnn is resigning from the food bank, she was not in attendance but wrote a letter of resignation with a list of the responsibilities for a new coordinator. Several names of people in the community were suggested as a replacement. Mayor Bateman will contact these people and see if anyone is interested in taking over the Food Bank after the first of the year.2.

Fire Station – Closeout Documents w/CEDA: Angie was present with the closeout documents for the mayor to sign. She added that all the project funds have been used. Mayor Bateman signed the final payment documentation for CEDA and will forward the documentation to Tony at commerce for reimbursement.3.

JUB Contract – Amy Uptmor: Amy presented a handout and scope of work contract contingent on RD and DEQ review and approval of both. Amy gave an overview of the Compliance Order and time schedule for completing a feasibility study. She informed the council that the contract includes the costs for the tv inspection of the collection system versus having it bid by the city. Following discussion, Cm. Jensen motioned to move forward with the scope of work contract contingent on RD and DEQ approval, Cm. Nelson seconded the motion, motion carried unanimously.4.

Clock Park Branson Donation – Project Plan: Earlier this year maintenance cleaned out the park removing dead, dying bushes and shrubs in preparation of a project. Cm. Nelson and Maintenance Cardwell will begin planning a project to be completed in the spring. This could easily be the 2019 Arbor Day project. A water feature was suggested by Cm. Zenner. The Branson donation was $2,200.00.5.

Plaques for Fire Station: The city received a metal flag donated by the Eggers family in return they asked that the city hang a plaque with it stating the donation. Cm. Zenner moved to have a plaque made, Cm. Nelson seconded the motion, motion carried all voting aye. Chief Kuther then informed the council that grant writer Kelly Dahlquist of CEDA has been diagnosed with terminal cancer and he would like to honor Kelly with a plaque at the fire station. Kelly played an intricate part in putting together the fire station project. Kuther asked Micah Borman to create a plaque and explained to the council where he would like to hang it. He asked for size ideas and the council agreed to a 16”x20” or enough for an 8”x10” picture of Kelly. Kelly has agreed to the idea and provided a picture of herself. Cm. Lyons moved to have a plaque made in Kelly’s honor, motion was seconded by Cm. Nelson, motion carried by all voting aye.6.

Website Update: Clerk Schmidt informed the council that she has seen a sneak preview of the new city website. Webmaster Sharon Harris has been busy this last few weeks and stopped by city hall recently and pulled up the new site. Within a month or so she should have it up and replace the old site. Clerk Schmidt will inform the council to go look when it is up and running. Harris is using the program Web Press.7.

Nibert Property: Clerk Schmidt explained to the council that she has been in contact with Bev and Joseph Jarrell who seem to be the owners of the property currently. They have gone to the title company for a title search. Until we find out who really owns the property (as it was deeded with liens it appears) and if the Jarrell’s are the legal owners then we can work with them on how to move forward with the outstanding utility bill and a clean-up of the property. The city has a prospective buyer once the property is cleaned up.8.

Personnel: Carpenter quit last month so we have an ad in the local paper. The tribune was priced out and expensive so looking at placing ads on Craigslist and Linked up as well as the Job Service site.

DEPARTMENTAL REPORTS
                1.         Maintenance

Surplus Truck: Cardwell has found three trucks on a state surplus site for around $12,000. All have gas engines and are in Boise. He would like to have permission to go look at them and buy one if he finds the right one. We budgeted for a truck this year, so we have the funds. He called got a rough estimate on setting a truck up with a snow plow. New plow and parts $7.000 and using our plow $5,000. Cm. Jensen thought that sounded steep at $5,000 will need to price that out further using the plow we own. Cm. Zenner moved to buy a truck if Cardwell picks one and sell our truck. Cm. Nelson second the motion, motion carried with all ayes.

City Hall: Cardwell reported that the tile and flooring is done. We had the bathroom tiled as well. Baseboards will be installed inhouse this week. Cardwell will get City Electric to complete the flooring wiring then we will call and have the furniture installed. City Hall could be done moving in November but it was decided that the first council meeting in the new chamber will be in December.

Water: Cardwell got the damaged hydrant fixed; lead and copper samples completed this month as well. We will be taking samples to Craigmont so need to know where the bus station is moving since the hardware store is closing.

Sewer: Cardwell got the dike at the sewer built back up and it looks great. ITD was hauling a bunch of rock out of Lawyers Canyon and Cardwell asked if we could have it, it was delivered and free. He will begin discharging next week. One of the pumps for the lift station is getting repaired and he will call to find out how much longer it will be. He needs assistance installing it. As soon as he moves into this office he will get the e-coli lab up and running.

Parks:  We are having an issue with vandalism in Memorial Park. There are a few kids who have been caught and Cardwell confronted them and asked the council to do the same if they see kids doing things they shouldn’t be doing. Two council members mentioned that they have seen these kids in the park. Discussion followed on how best to deal with the kids.

Airport:  Cardwell will check with Branson about using their excavator to clean out the drainage ditch.

               2.       Clerk

Medical Donation: Following discussion Cm. Zenner moved to donate $500.00 to CEDA for medical assistance earmarked for Kelly Dahlquist. Motion was seconded by Cm. Jensen, motion carried.

ICRMP Terrorism Insurance Rejection of Coverage: Motion by Cm. Zenner to reject terrorism coverage, seconded by Cm. Jensen, motion carried.

Clerk Schmidt attended a LHTAC grant workshop and would like to apply for a grant to catch the city up on seal coating. The council was all in favor and Cm. Lyons will assist with the grant process.

              3.       Fire Department:

Chief Kuther informed the council that the city should be getting a bill from Continental Door for $700.00 to replace damaged door panels at the fire station. The bay was backed into. It is fire prevention month and he is planning to bring the elementary students down to the station for on-site education. He would like the council to help with trinkets for the kids; the council agreed to his request. He is also working with the school regarding crisis management as the school is now a lock down facility.

COUNCIL COMMENT

Tree Cutting: Cm. Jensen asked who is responsible for cutting trees that hang over a street? Cardwell will look at the tree in question as the city will most likely do the cutting on branches hanging over a street.

Truck Parking on Cedar: Cm. Jensen reported that a loaded truck is parking at Cedar and 5th and asked if that is allowed. Cardwell talked with the individual in question and gave him permission to park unloaded but it appears that it is parked there loaded tonight. Cardwell will handle.

Sidewalk: Cm. Zenner asked if the city is going to make the property owner in the 5th block of Pine fix her sidewalk and fence before someone gets hurt on that sidewalk. Mayor Bateman informed that she is questioning whether or not the city can enforce their ordinance.

PUBLIC COMMENT

No members of the public were in attendance to make comment.

ADJOURNMENT: Meeting adjourned at 7:25PM

Other/Upcoming Events:
Upcoming Council Meetings: November 13, December 11, January 8 Start time is 5:30PM

Holiday Office Closures: October 8, November 12, 22, 23, December 25, January 1, 21
The next city council meeting will be on Tuesday, November 13, 2018 at 5:30 PM at City Hall.

 

________________________                     _________________________
Steve A. Bateman, Mayor                              Rhonda J. Schmidt, Clerk-Treasurer