(Minutes subject to council approval)
CITY OF NEZPERCE, IDAHO
December 12, 2019
MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON December 12, 2019.
PLACE: Nezperce City Hall, 606 Maple Street.
THE MEETING WAS CALLED TO ORDER BY MAYOR BATEMAN AT 5:34 PM.
PRESENT were Councilmembers Steve Bateman, Mike Jensen, James Zenner, Michelle Lyons, Maintenance Supervisor Craig Cardwell, Fire Chief Dave Kuther and Clerk-Treasurer Rhonda Schmidt. Councilmember Tyler Nelson was absent. Guest present was Amy Uptmor, Engineer with JUB.
Pledge of Allegiance: The pledge was led by Mayor Bateman.
MINUTES of the previous meetings of 11/4/19 were approved as emailed upon a motion by Cm. Jensen, motion was seconded by Cm. Lyons, motion carried.
TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated December 12, 2019 was examined and approved, showing the following:
Funds on Hand $345,741.81
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Zenner and seconded by Cm. Jensen in the total of $80,642.43 check numbers 15093 through 15143. Receipts since the last meeting were shown as $76,656.58. Checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Report for November.
1. Nezperce Booster Club Support: Cm. Jensen moved to $100 Super Booster Support, Cm. Lyons seconded the motion, motion carried.
2. Nezperce Service League Holiday Donation: Cm. Jensen moved to $100 donation, motion was seconded by Cm. Lyons, motion carried.
3. Nezperce Service League Holiday Donation: Cm. Jensen moved to $100 donation, motion was seconded by Cm. Lyons, motion carried.
Amy Uptmor was present, and her comments are found under NPDES Permit Update in regular business.
BUSINESS TO BE CONDUCTED
1. Trombetta Request for Reduction on Utility Bill: Mayor Bateman informed the council of the recent accident and hospitalization of Clay Trombetta. He is in a grave condition. Prior to the accident he had asked Mayor Bateman for a reduction to his outstanding utility bill. The bill accumulated over the time he was incarcerated, and he has been unable to catch it up. He has been shut off since returning to Nezperce. The council discussed several ideas as his bill is over $1,700.00. His employer has offered to pay the bill and deduct the bill from wages in the future. Cm. Lyons made a motion to write off $500 (included would be late fees). Cm. Zenner suggested $400 in late fees and fees. Cm. Lyons amended her motion to $400 then Cm. Zenner seconded the motion and the motion carried.
2. Berry Request for Free Liquor License: Council discussed the request and following discussion decided to deny the request. They do not have business licenses and don’t feel that we are charging an exorbitant fee for retail liquor sales. The council asked the Clerk to write a letter to Sandi Berry.
3. Accept Election Canvas from Lewis County: The Lewis County Official Election Results were read and upon a motion by Cm. Jensen and seconded by Cm. Lyons the results were accepted as read. The motion carried.
4. Black Mountain Software Cloud Hosting: Clerk Schmidt informed the council that our software company offers cloud hosting for an annual fee. The fee includes online training, they provide the highest level of security and provide updates to their modules (so that updates aren’t done by Schmidt). The cloud would protect our customer information and keep it safe. Clerk Schmidt added that she is not an IT person and worries about getting hacked or an emergency and losing the computer. Black Mountain has internet requirements and ran two consecutive tests to verify that our internet is adequate for the cloud. The tests showed definite spikes and Black Mountain would require that Air Bridge give us RDP Prioritization to help with delays. Clerk Schmidt has not talked to Air Bridge as wanted to discuss the Black Mountain annual quote for $1415.00 with the council first. The council’s response was the cost of the annual fee and after discussion asked Schmidt to investigate other hosting.
5. Freeman Vandalism: Jim Freeman contacted the mayor regarding vandalism to his property while they were out of town. They came home to a basement full of water. He was asking for the city to assist him in finding the culprit as he believes this was vandalism. Maintenance Cardwell believes that this was caused by a faulty outside faucet that froze and broke and began leaking after a thaw. The water wasn’t a full fledge flow but a trickle that amounted to a lot of damage and loss for the Freeman’s, but the council believes that his insurance should help as this was an act of God not vandalism.
6. NPDES Permit Update: Uptmor informed the council that a conference call with the Chicago attorney and the EPA is scheduled for December 19th which should result in some information on the status of our permit and an ammonia compliance order. Amy will be talking to Shelley Roberts of the IRWA tomorrow as she has connections and is working to help small cities such as ourselves dealing with the EPA. Mayor Bateman will participate in the call to Roberts. Amy informed the council that the city facilities plan will be completed by the end of May. Land app discussion followed with ideas of where to create a 30 to 35-million-gallon storage area and what will be needed at the facility to make that happen. She provided a map of the city sewer lines that showed the good, the not so good and the lines that really need replaced or relined first. Craig also talked about problem areas. If the decision is to land app then I & I won’t be the first thing we tackle.
7. Kuther Property Exchange Street Vacation: Cardwell explained and showed the council what we suggest is traded to Kuther that would include the building, half of 2 city lots and the intersection of Elm and 2nd Avenue. Motion by Cm. Jensen to proceed with the Kuther exchange of property as measured off by Cardwell, Cm. Lyons seconded the motion, motion carried.
8. McMillion/Rogers Service Line: Cardwell found the service line for McMillion when putting in his mother in laws sewerline. Because the new line was connected to the McMillions’ service line they asked if they had to pay the hookup fee? Cardwell gave McMillion the option of connecting to his line vs running the new line to the main and McMillion chose to connect to his service line. Following discussion, the council concurred that a new service line was installed and that is a new hookup so the fee will not be waived. Cardwell will inform McMillion of the council’s decision.
9. Verizon – VOIP Service: Clerk Schmidt informed the council that she attended in informational meeting in Cottonwood called Verizon One Talk. Verizon is offering Voice Over Internet to Government agencies for $25.00 a line. We would be able to keep our numbers including fax services for a small additional fee. Their service includes the phone systems, auto receptionist, they install and train to their systems. Discussion followed questioning what would happen if the internet was down for a long period of time? Following discussion, it was decided to invite a representative to a meeting to discuss the topic further.
10. Street Road Report – Review: Clerk Schmidt informed the council that she will be sending the report over email but had not enough time to complete the report. She brought them to the financials and explained that after the audit the street budget was overspent by less than two-thousand dollars so will need to re-appropriate last year’s budget. The financials for the current year appear to be on schedule for the quarter.
Parks: Maintenance Cardwell was happy to report that the Christmas lights are up and they look great. He has received lots of positive comments on a great job this year.
Water: Cardwell will be reviewing the sampling year and catching up on any missing sample requirements. Received a quote for a new radio control system from KME…only $17,482.30.
Stormwater: Cardwell spent a few days cleaning out the drainage ditch that runs from PHD to the lagoons with a rented excavator. He also replaced a culvert with a 3-foot culvert. This drainage ditch will help with run off and hadn’t been cleaned out for a very long time. Cm. Jensen asked about cleaning out the ditch at the CenturyLink lot, which is flooding the lot, Cardwell replied that it is on his list to do.
Sewers: Cardwell has had a heck of a time with alarms going off and not resetting correctly since Thanksgiving. He finally got ETS tech support on the phone they worked it out until he could get new parts, a relay and float replaced. Then the chlorine pumps at the sewer are not working correctly as they are 10 years old and may need to be replaced. He is researching his options. Discharging last month went really well and the circulator is keeping the ponds from freezing over.
Streets: Cardwell added that just a few days into plowing snow the plow motor quit, and the new motor was replaced for $200. Cardwell has had a couple conversations with the state about putting down salt as the mag-chloride doesn’t dry and gets tracked into businesses only to see them salt and spray within minutes of each other again. Then on another day after a snow the plow goes through town with the blade in the air not plowing at all.
Shop: The guys have been painting the shop and reorganizing since getting the new shelving. Things are organized and the shop is looking good.
Tour: Schmidt gave a tour of the EMS building to two councilwomen from Stites as they are planning a project and wanted to see our building.
Senior meeting: The Senior Center officers are planning a meeting here on Monday.
Audit: The auditors have been here several days over the last month and plan to be back a few more days to finish up.
Holiday Party: The get-together is scheduled for tomorrow at Phil and Rhonda Schmidts’, be ready for some fun games and prizes! Party starts at 6:30PM.
3. Fire Department
The number of volunteers for the fire department and ambulance are very low, but they are getting by Chief Kuther reported. They will be working on some gutter projects around the building.
ADJOURNMENT: Meeting adjourned at 7:10PM.
Upcoming Council Meetings: January 13th and February 10th at 5:30PM
Holiday Closures: December 25th & 26th, January 1st & 2nd.
The next city council meeting will be on Monday, January 10, 2019 at 5:30 PM at City Hall.
Steve A. Bateman, Mayor Rhonda J. Schmidt, Clerk-Treasurer