(Minutes subject to council approval)
CITY OF NEZPERCE, IDAHO
May 14, 2019
MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON May 14, 2019.
PLACE: Nezperce City Hall, 606 Maple Street.
THE MEETING WAS CALLED TO ORDER BY MAYOR BATEMAN AT 6:31 P.M.
PRESENT were Councilmembers Steve Bateman, Mike Jensen, Tyler Nelson, Michelle Lyons, Maintenance Supervisor Craig Cardwell, Fire Chief Dave Kuther and Clerk-Treasurer Rhonda Schmidt. Cm. Zenner was absent. Steve Clack of Goffinet and Clack was also present as well as resident Camille Hardisty.
Pledge of Allegiance: The pledge was led by Mayor Bateman.
MINUTES of the previous meetings of 4/9/19 were approved as emailed upon a motion by Cm. Jensen, motion was seconded by Cm. Nelson, motion carried.
TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated May 14, 2019 was examined and approved, showing the following:
Funds on Hand $376,380.52
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Jensen and seconded by Cm. Lyons in the total of $63,467.41 check numbers 14524 through 14569. Receipts since the last meeting were shown as $48,958.53. Checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Report for May.
Camille Hardisty was present to speak with the council about a water leak at her residence last winter. She had a leak and as soon as it was discovered had it repaired. She endured the cost of the repair but asked the council about an adjustment of the water usage from the leak. Following discussion Cm. Nelson moved to adjust part of the fee, Cm. Lyons seconded the motion carried. Note: The council adjusts utility fees on a case by case basis only.
BUSINESS TO BE CONDUCTED
A. Audit – Steve Clack: Clack presented the FYE 2018 audit to the council and went over a few things that the council should be aware of, adding that all funds improved position. Mayor Bateman and Clerk Schmidt signed the Representation letter and then the audit was accepted following a motion by Cm. Lyons, motion was seconded by Cm. Jensen, motion carried. Clack added that he will be around for at least one more year following discussion that his partner is retiring.
B. CenturyLink Fiber/Tower Install – Update: Maintenance Cardwell reported that fiber is going in from the school to Hillco. They are direct burying the fiber instead of putting it in conduit. They will have the project completed this week as they only have 2 intersections left. Next time we need to make sure that conduit is part of the plan. On the flip side they will be giving us loads of fill.
C. EMS Building – One-year inspection: Maintenance Cardwell attended the inspection and reported on the findings of the walk through. We should be getting O & M manuals soon. The rain gutter on the back of the building will be fixed as well as the water line pressure issue and manhole cover.
D. NPDES Draft Permit – Letter to Representative Fulcher: A very simple letter was emailed to Fulcher’s office addressing the city’s concerns with the draft permit. Engineer Uptmor is working with the EPA regarding comments we have on the draft permit and felt that it was best to find out what results (if any) with her discussions. Our DMR’s stay with the EPA as we are on the reservation while those cities with no ties to reservations are monitored by the DEQ. The DEQ has issued their first permit and from what has been heard they maybe stricter than the EPA. We will need to mail the tribe a copy of our DMR each month. Discussion ensued about realizing that we need to stop discharging into the creek completely and what we can do to start planning for this change. Cardwell purchased a mixer to add air to the lagoon which with the temperature change started to turn the pond over so he discontinued running it until we quit discharging for the year.
E. Proposed Subdivision / Airport Swap – Survey: Clerk Schmidt had a discussion with the surveyor and asked a couple questions to which he was going to do some checking and call back. Survey stakes at the airport are just the perimeter as requested by Kuther while the stakes for the lots are to outline each of the lots, streets and alley in question. Cardwell has spoken with Kuther regarding cleanup and it is in the near future.
F. Delinquent Accounts Resolution – Clarification on Resolution: Attorney Herrington was going to research how other cities are handling delinquent accounts and Clerk Schmidt has not had a conversation with him to find out what is suggested. The council would like a resolution stating that delinquent accounts after one year are placed on the tax roll.
G. Comprehensive Meeting – Update from May Meeting: Clerk Schmidt emailed the council all the docs received at the last comp meeting. Those in final stages have been reviewed and are completed for the plan while those in draft stage are under review and if anyone sees anything then we should edit. Please inform Schmidt of any additions or corrections. Each month when Christine sends the docs they will be forwarded to the council.
Sewer: DMR violations this month as pH was up due to algae. In order to install aerators on the south side of the pond we will need to get power over there. Rodent control is an issue causing erosion. The question of looking to purchase property for another lagoon was discussed in length as well as the idea of purchasing property to land apply. Engineer Uptmor believes that a camera crew will be here the first week of June to start viewing the sewer lines. Cardwell has located a couple areas he believes are a contributing factor to our I & I issue.
Water: Cardwell has been working with a salesman who sells alarm systems for the water system and expects we will get a bid. Meters were read in April and a few leaks have been detected. This happens each winter and we don’t know until we read after estimating all winter.
Streets: Cardwell is getting dust oil quotes and the city will open their own account. Anyone asking for dust oil will be billed for it. We need to make sure people know that we will be billing for special requests.
Seal Coating: A tanker will be scheduled for seal coating this year as we have the chips. Cm. Lyons would like pot holes filled by the post office. Maintenance has already filled some on 8th Ave. between Oak and Maple Streets.
Parks: Defiantly having a vandalism issue at the RV park, both showers heads are broken. The water heater is blowing a breaker so Cardwell will be looking to that. Maintenance has been busy planting flowers.
Storm drain for EMS building: Dave Kuther suggested that we run the storm water down to the old city hall and tie in there versus running it to Oak Street. There will be a lot less asphalt tore up with this idea than taking the water to Oak.
Personnel: The girls will start working after Memorial Day. Mauer is doing great and is set to complete probation in May so his benefits will start June 1st and since we are keeping him we ordered him some work clothes.
Covenants: Mayor Bateman was contact by representatives and a realtor regarding the Catholic Church parsonage. The church wants to sell the home but they don’t want to sell it to a “junker” so they are asking if there could be something added to the Nuisance ordinance regarding covenants. There is plenty of enforcement and definitions in the ordinance that additional covenants are not needed. Clerk Schmidt was going to ask Attorney Herrington about tightening up the ordinance as we have to give 30-day notices and such when issuing letters. It isn’t like we send a letter and the next day the cleanup begins.
Food Bank Operations: LeeAnn McMaster called this month and stated that as of May 31st she will no longer run the food bank and told Clerk Schmidt that she will not look for someone to take over either. Clerk Schmidt is advertising the volunteer position and if no one is found the bank will be closed. Clerk Schmidt received a call from Ginger Christensen who is interested in taking over. Ginger will train with LeeAnn this month. Clerk Schmidt will contact Ginger in a month to see how things are going.
New Manufactured Homes: Clerk Schmidt reported that there will be 2 new homes going up within the city this year and another guy called looking for lots for a home and will be relocating with a plane. He is very interested in the airport and asked about storage at the airport.
Arbor Day/Volunteer of the Year: Things went very well on Arbor Day and incorporating Volunteer of the Year created a really nice day. All the food was gone as there was a huge turnout.
Election: This year is an election year and those whose terms are up are Cm. Zenner, Cm. Nelson and Mayor Bateman.
3. Fire Department
Mayor Bateman reported that he has made several visits to 202 5th Avenue, the Gehrke residence and told him to get his stuff of the right-of-way. Clerk Schmidt has received several complaints and beings there is a driving hazard on that corner has told people to call the sheriff’s office and report the hazard.
ADJOURNMENT: motion to adjourn at 8:50PM
Upcoming Council Meetings: July 9th and August 13th start time 6:30PM, Summer Hours
Prairie Day – July 12th & 13th
The next city council meeting will be on Tuesday, June 11, 2019 at 6:30 PM at City Hall.
Steve A. Bateman, Mayor Rhonda J. Schmidt, Clerk-Treasurer