(Minutes subject to council approval)
CITY OF NEZPERCE, IDAHO
July 9, 2019
MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON July 9, 2019.
PLACE: Nezperce City Hall, 606 Maple Street.
THE MEETING WAS CALLED TO ORDER BY MAYOR BATEMAN AT 7:15 P.M.
PRESENT were Councilmembers Steve Bateman, Mike Jensen, Michelle Lyons, Maintenance Supervisor Craig Cardwell and Clerk-Treasurer Rhonda Schmidt. Cm. Zenner entered the meeting at 7:15PM. while Cm. Nelson was absent. Also present were Lewis County Sheriff Jason Davis and Marietta and Patrick Holman of Walco. Because there was not a quorum until 7:15PM the visitors were made aware that we could hear them out at this time and official business would commence once we had a quorum. The meeting schedule was moved around to accommodate the guests.
PUBLIC COMMENT – No public comment
BUSINESS TO BE CONDUCTED
1. Sheriff’s Contract- Sheriff Jason Davis: Sheriff Davis began by informing the council that the county is asking for a 2% increase this year. Which would take the contract to $40,698.44 for the coming year less the building rent of $9,700.42 (which includes a 2% increase to offset) so the city would be paying $30,998.02 in FYE 2020. Davis proceeded to inform the council of county updates, upgrades and additions. Davis is always looking for grants to help with department needs. He added that the electronic radar signs grant will be coming and spoke with the vendor verifying that an order will be placed once the funds are available from LHRIP. Sheriff Davis noted that just because the department has picked up Kamiah that all other cities in the county are still getting the same attention and supplied the council with activity log statistics to date.
2. Walco: Patrick Holman of Walco informed the council that Walco is looking for a 4.6% increase for the coming year for garbage service. The increase stems from a change in medical providers for the company, licenses and fees and employee wage increases. Patrick added that he would like the city to consider getting the roll-off at the school behind a fence and get the sign back up. He suggested that the city offer a couple clean up days when the city would open the gates and take all kinds of items residents have been sitting on that they can’t get through the fence. Other cities have been offering a city-wide cleanup day and it seems to really work well for them. A fence with a man door walkway keeps the size of items down going into the roll-off. Mayor Bateman added that a special meeting will be called so the council can handle the 4.6% increase.
Pledge of Allegiance: The pledge was led by Mayor Bateman at 7:15PM following a quorum.
MINUTES of the previous meetings of 6/11/19 were approved as emailed upon a motion by Cm. Jensen, motion was seconded by Cm. Zenner, motion carried.
TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated July 9, 2019 was examined and approved, showing the following:
Funds on Hand $363,426.13
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Zenner and seconded by Cm. Jensen in the total of $51,045.67 check numbers 14609 through 14660. Receipts since the last meeting were shown as $35,343.54. Checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Report for June.
BUSINESS TO BE CONDUCTED – Continued…
3. Bee Boxes in City Limits: Council felt that this is a non-issue as things have been handled without the city stepping in. If something arises again the city will discuss options.
4. NPDES Permit: The city received its permit and none of the city’s comments and/or questions were addressed on the permit. The mayor, Cardwell and engineer Uptmor met with Senator Dan Johnson and informed him of what the city is up against with the issuing of this permit and he is willing to help us. We will continue to write more congressmen. Cardwell added that the EPA requires us to report everything to the tribe now also. This permit adds all kinds of monthly reports and more sampling to the workload. JUB representatives Amy Uptmor, Brett Converse and David Watkins will be touring the lagoon facilities soon and share ideas or make suggestions on how to make things better as they work on completing a facilities plan.
5. III-A Joint Powers Agreement – Approve and Sign: The JPA covers recent changes to the III-A and all members were asked to sign the updated agreement. Once Cm. Zenner entered the meeting and it was officially called to order the agreement was discussed and Zenner moved to sign the agreement, Cm. Jensen seconded the motion, motion carried.
6. Nuisance Ordinance: The mayor and Cardwell helped a residence by hauling off junk and pushing in the foundation. We lessoned the liability for the property owner by getting rid of refrigerators, washers and dryers. Nothing has been done with the remaining vehicles and propane tank. Clerk Schmidt will phone the owner of the property and have them write a letter to those who have been taking stuff up there and inform them that they can’t use the property any longer with a copy to the city. We will ask about putting up a no trespassing sign if issues arise. Clerk Schmidt will keep on the attorney about updating the Nuisance Ordinance. The attorney did say that we do not want misdemeanors issued because they could then ask for a public defender.
7. Budget: Clerk Schmidt provided copies of the current budget vs actuals and city fees for the council’s review. It is time to start thinking budget and budget increases such as the council decided last year to increase sewer fees by 3% for 5 years (this will be the 2nd increase of 5). Walco is now asking for 4.6% and Sheriff’s contract 2%. If the mayor and council want to increase their compensation it has to be done at the August meeting?
Sewer: Cardwell reported that he shut down discharging at the ponds until he can figure out why they are bubbling. He also decided to drag the ponds to stir up the sludge and see if the bubbling stops. Livewire was here and said that the power at the lagoons is 3-phase so we need a converter to plug in an aerator. The composite sampler will be moved so that we are ready to sample from a location where the influent is dirtier. Maintenance needs to pull the other pump to send for repair all in advance of having to start discharging and deal with the additional sampling requirements due to the new NPDES permit. Videoing of the lines was completed and there are only a few issues. No issue with the new line at the airport although the manholes are leaky. One bad line is from Oak to the airport on Third Ave. Beech to Cedar has a collapsed line and a manhole at Pine and Third has a leak, lots of infiltration on Willow Street. Haven’t received any reports from the engineer on that camera work.
Streets: Maintenance will be working on streets prior to harvest and truck traffic. Cardwell will get grindings down at Seeds, Inc. and if that doesn’t hold, we may need to concrete that area due to truck traffic. He will be deciding on what streets to chip seal which is coming up in weeks.
Parks: Maintenance is getting ready for Prairie Day this Saturday.
Water: Cardwell informed the council that he received a quote for a new SCADA system for only $24,731.00 and it comes with a monthly fee of $212.00. He will keep looking as we will need to eventually do something, or we will end up doing something quickly if we lose the panel.
New Home on Cedar: Maintenance will be hooking up a new sewer line for the home and is hopeful that he can tap into a line that runs up Cedar to Prairie Highways lots.
Lift Station: Cardwell reported that the power to the lift station at the Pine and 9th was cut and the sewer line was crushed to the Riggers Bros. office when taking down the old Rochdale office building. They said they would fix it so if someone asks for the city to repair it, we need to be informed that they must maintain their own lift station pumps.
Senior Center: A new cook has been hired at the senior center.
Dept. of Labor: Clerk Schmidt has been working with a rep from the Dept. of Labor in Grangeville. They are losing their building so working to get satellite stations going in other communities and will be making their rounds and working from these new stations. Schmidt showed them the community room and they anticipated that the room would work for them one day a week. We should know more later.
In Memory of Gary Stapleton: Schmidt received a call from family of Julia’s who would like to do something at the EMS building in memory of Gary Stapleton. Ideas suggested were a bush, plant or flagpole. The council wants a flagpole therefore Clerk Schmidt will inform the family and it can be installed after we get the outside of the building going.
Medical Changes: Schmidt provided copies of medical plans to the two on the III-A and had them review. They decided to stay with the same plan, there will be a 3% increase over last year rates.
Meeting Dates: Schmidt asked the council if they are happy with the second Tuesday of the month? We seem to be having issues lately as someone is always missing from council meetings.
Council/Mayor Pay: Schmidt informed the council that if they were looking to increase their wage, they would need to implement the change in August, so start thinking about it.
Reader Board: Schmidt was informed that the school will be getting a reader board donated by Avista.
Election: Up for city election is Mayor Bateman, Jim Zenner and Tyler Nelson. All will be running again. Schmidt will get more information to them in August.
Survey-Kuther/City: Schmidt asked the assessor for valuations of the property so that we have an idea of the money for the property. Schmidt will get on the surveyor to get a final copy so that the attorney can work up the paperwork and an easement for the sewer line.
3. Fire Department – No report
Cm. Jensen suggested using the flower planters for vegetables next year. Mayor Bateman informed the council that the AirBridge tower has gone live so we should be hooked up this week.
ADJOURNMENT: Meeting adjourned at 8:50PM after a special meeting was scheduled for Wednesday, July 17th at 7:30AM.
Prairie Day – July 12th & 13th
Budget Public Hearing August 26 at 5:30PM
The next city council meeting will be on Tuesday, August 13, 2019 at 6:30AM at City Hall.
Steve A. Bateman, Mayor Rhonda J. Schmidt, Clerk-Treasurer