(Minutes subject to council approval)
CITY OF NEZPERCE, IDAHO
April 9, 2019
MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON April 9, 2019.
PLACE: Nezperce City Hall, 606 Maple Street.
THE MEETING WAS CALLED TO ORDER BY MAYOR BATEMAN AT 6:31 P.M.
PRESENT were Councilmembers Steve Bateman, Mike Jensen, James Zenner, Tyler Nelson, Maintenance Supervisor Craig Cardwell, Fire Chief Dave Kuther and Clerk-Treasurer Rhonda Schmidt. Absent was Cm. Michelle Lyons. Lenny Hill from Hillco Technologies was also present.
Pledge of Allegiance: The pledge was led by Mayor Bateman.
MINUTES of the previous meetings of 3/12/19 were approved as emailed upon a motion by Cm. Nelson, motion was seconded by Cm. Zenner, motion carried.
TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated April 9, 2019 was examined and approved, showing the following:
Funds on Hand $370,488.89
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Nelson and seconded by Cm. Zenner in the total of $43,333.38 check numbers 14478 through 14523. Receipts since the last meeting were shown as $28,967.47. The checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Report for April.
No members of the public were in attendance to make comment.
BUSINESS TO BE CONDUCTED
1. Hillco Proposed Building: Lenny Hill from Hillco Technologies met to inform the council that Hillco is in the planning process of building a warehouse. Hillco needs to expand as they are out of storage space. Hill is trying to come up with a plan on where to build and needs to discuss a few ideas with the council. He is concerned about setbacks and where service lines are. There is a sewer line in abandoned 2nd Avenue but maintenance is not sure of where that line is exactly. Hill will begin the process of negotiating on neighboring lots and if that deal works out the building would go on the new lots. Hill then asked the council if they would consider him encroaching on Fir Street as it is not a developed street nor is it abandoned? Maintenance Cardwell added that we will be having lines in the area located in early summer and can come up with an idea of where that sewer line is. Hill will be back to another meeting in the future once he has come up with a plan of action.
2. Audit – Steve Clack: Item tabled
3. CenturyLink Fiber Install – School to Hillco: It has come to our attention that plans are underway to run fiber from the school to Hillco to connect to the Airbridge tower that will be going up very soon. No permit is required for the installation and the fiber will be bored in so no pavement will be cut. Lenny Hill of Hillco added that he spoke with CenturyLink to confirm that pavement will not be cut to hook up the tower. Maintenance Cardwell will be working with the contractor doing the install as there are city service lines to be located and considered.
4. NPDES Draft Permit – What’s new? The city received a draft permit from EPA. Amy Uptmor of JUB met with Mayor Bateman, Cardwell and Schmidt to discuss the draft permit and how this permit will impact us. Lab testing has been changed for TSS and BOD to twice a month vs weekly; but they have added testing of Long Hollow upstream and downstream adding 6 more tests a month plus gave ammonia level limitations. Ammonia will be a huge issue for the system. One other issue with monitoring the creek is that it dries up most of the year. Cardwell is researching aerators as an option to help keep the lagoons from freezing and keeping us from discharging in the winter. Uptmor will be composing a letter to the EPA during this comment period asking for a study time on the ammonia and seasonal discharge. Bateman asked that Uptmor get Steve James of JUB involved by going to the AIC and seeing if there is any help there.
5. Delinquent Utility Accounts – Update City Attorney Advice: Attorney Herrington said that the Idaho Statute for Water and Wastewater Districts is no help for cities. Herrington will be attending a city attorney meeting and will question other attorneys on how they handle delinquent accounts. We need to create a resolution to help on the handling of delinquent accounts. Nelson made a motion, Jensen seconded the motion, motion carried.
6. Animals in the Impact Area – Update City Attorney Advice: There is no recourse for animals in the impact area except the county. The Murt’s will be advised to go to the commissioners.
7. Dust Oil – What streets get oil this year: Discussion ensued on what streets to dust oil. Cardwell suggested that we get our own account with a provider. Cm. Jensen suggested that Cardwell speak with PHD as they might have found a different provider. If residents ask for dust oil they need to pay for it. Cardwell will follow up.
8. Arbor Day – Plans/Ideas/Suggestions? It was suggested that we clean up, trim a few trees in the parks. It was also suggested that we honor the Volunteer of the Year at the same time with a tree of her choosing for her yard in addition to a plaque and ice cream. Two tree markers in memory of deceased residents have been ordered. One marker will be placed on Arbor Day. The council would love to host lunch again this year. Arbor Day will be May 2nd.
9. Proposed Subdivision / Airport Swap – Update: This month it has come to the Clerks attention that the city only owns 2 lots with the building instead of 3 lots. The surveyor has placed markers down there and informed Schmidt that no roads have been abandoned at the airport. Mayor Bateman added that it appears that our building may encroach on another lot. Clerk Schmidt will speak with the surveyor and ask a few questions.
10. Comprehensive Meeting – Update from March Meeting: Schmidt reported that at the March meeting several documents were reviewed and drafts of the documents will be emailed to the council for their review and consideration. Drafts coming will have to do with community vision, location & history, property rights, population and growth and economy. The group began working on public facilities and services, transportation and airport.
Sewer: Cardwell reported that Pump 1 is overheating, and needs repaired. He will need to send it off this summer. He has also found water getting into the system through 2 ground level manholes. Looking in the manholes at the airport he found out there seems to be an issue between the 3rd and 4th manhole. It could be a rock in the line or a bad tie in, he doesn’t know until he digs it up.
Water: Maintenance will be reading meters this month after estimating all winter.
Streets: Maintenance will be addressing potholes and grading in the coming weeks.
Backhoe: Cardwell has been waiting for Case to send out a tech to do an oil change and service the backhoe.
Employee: Mauer is doing well and is going to be a good operator.
Wastewater Apprenticeship: IDRW met with Ben and Schmidt to discussed a new apprenticeship program IDRW is sponsoring with the Department of Labor. The paperwork has been completed and turned into IDRW. As an apprentice he will be on the fast track for wastewater certification. The city will also be eligible for a kick back of funds from the Department of Labor. We will learn more on that when we hear back from IDRW. We are hopeful that they will consider all his working hours toward the apprenticeship since his hire date. He will be here 6 months in May.
CEDA Annual Meeting: Who wants to go to the CEDA annual meeting? Please let Schmidt know so she can register you as the meeting is the 18th of April.
US Bank scanner: A representative met with the clerk to inform her of the options available after the closing of the Nezperce branch. If we go with remote deposits, we would need a scanner. The cost of the scanner and cost of running 300 plus checks a month is outrageous. Clerk Schmidt feels that if US Bank wants our continued business, they should give us the scanner and not charge for checks after the first 50 a month. Schmidt has been waiting for government banking to contact her since that meeting to inquire about discounts available if they want to keep the city’s business. In the coming months it appears that Schmidt will be opening an account with the Cottonwood Credit Union and begin the process of changing over all the automatic payment/deposit transactions and ordering new checks!
Sign Grant: Notification has been received that the sign grant will be awarded but funds are not available until October.
3. Fire Department
EMS Building: The one-year building inspection is next week. Chief Kuther asked if anyone knows of anything that needs attention. Cardwell mentioned the sewer/manhole cover in front of the bays. Kuther added that the water line coming in needs repaired as we do not have the pressure we should have and added that we would like some gutters on the building.
ADJOURNMENT: at 8:25PM
Upcoming Council Meetings: May 14th and June 11th Start time is 6:30PM SUMMER HOURS
EMS Building Inspection – April 16th at 11AM
Save the Date for CEDA’s Annual Meeting – April 18, 4-8PM Clearwater River Casino
Arbor Day & Volunteer of the Year Celebration – May 2nd
Citywide Yard Sale Day – May 11th
The next city council meeting will be on Tuesday, May 14, 2019 at 6:30 PM at City Hall.
Steve A. Bateman, Mayor Rhonda J. Schmidt, Clerk-Treasurer