CITY OF NEZPERCE, IDAHO
JULY 10, 2018
MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON July 10, 2018.
PLACE: Nezperce City Hall, 502 5th Ave.
I. THE MEETING WAS CALLED TO ORDER BY MAYOR STEVE A. BATEMAN AT 6:27 P.M.
II. Pledge of Allegiance: The pledge was led by Mayor Bateman.
III. PRESENT were Councilmembers Steve Bateman, James Zenner, Mike Jensen, Tyler Nelson, Maintenance Supervisor Craig Cardwell and Clerk-Treasurer Rhonda Schmidt. Guests in attendance were residents Mike Murt and Rich Jacobs. Absent were Councilmember Michelle Lyons and Fire Chief Dave Kuther.
IV. AMENDMENT TO AGENDA
V. MINUTES of the previous meetings of 6/12/18 were approved as emailed upon a motion by Cm. Nelson, motion was seconded by Cm. Zenner, motion carried.
VI. TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated July 10, 2018 was examined and approved, showing the following:
Funds on Hand $311,854.57
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Zenner and seconded by Cm. Nelson in the total of $49,061.24 check numbers 14022 through 14034 and 14082 through 14124. Receipts since the last meeting were shown as $41,398.09. The checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Report for July.
VII. BUSINESS TO BE CONDUCTED
Resolution R2018-5 –Records Custodian; Action Item: The resolution was distributed to the council to review prior to the meeting. Mayor Bateman read the resolution and following its reading, Cm. Jensen moved to Suspend the Rules, Cm. Nelson seconded the motion, with the following roll call vote:
Councilman Jensen Aye,
Councilman Zenner Aye,
Councilman Nelson Aye.
Councilman Lyons Absent.
Upon a motion by Cm. Nelson, seconded by Cm. Jensen to adopt Resolution R2018-5 as presented with the following roll call vote:
Councilman Jensen Aye,
Councilman Zenner Aye,
Councilman Nelson Aye.
Councilman Lyons Absent.
B. Sheriff’s Contract – Review and Sign; Action Item: Upon review of the contract after setting the terms for the coming year at the last meeting the figures are somewhat different than what was in the June minutes. The terms are as follows: The current contract is for $29,504.35 a 3% increase would then be $885.12 bringing the coming year contract to $30,389.48. The storage in-kind trade increases from $9,233.95 annually to $9,510.96. A motion was made in June to accept the 3% increase by Cm. Zenner while Cm. Nelson seconded the motion. The contract was signed by the mayor and attested by Clerk Schmidt.
C. Website Problems; Action Item: Clerk Schmidt reported on recent issues with the website. In late May webmaster Sharon Harris began having log on problems which lead to contacting GoDaddy. GoDaddy had moved to a different secure certificate. Therefore, we made the change to the secure certificate thinking that the log on issue would be resolved only to find out that there is more than that going on. Sharon was able to get the minutes on the website, but not the agenda. Schmidt tried to pull up the website and it wasn’t loading correctly. Sharon is on vacation for a week or so but when she returns we will take a closer look to resolve the issues. Cm. Zenner commented that the website has a bunch of scam comments. Sharon has worked to remove the comments, but it is very time consuming. Nelson tabled any action until next month so that we have time to look into things further.
D. Per Diem Rates; Action Item: Per Diem rates have not reviewed for many years. Following discussion Cm. Zenner moved that the Regular (local) Rate be $60.00 and the Special (Boise-Coeur D’Alene) Rate be $80.00 per day.
E. Sealcoating 2018: Cardwell will review the 2017 & 2018 Capital Improvement Plans in the Transportation Plan and make the call on which streets will be seal coated this summer. No word from Joe Forsmann as to when they plan to be in Nezperce. The crack sealing needs to be completed prior to seal coating. Cardwell presented a bid for renting a melter trailer either $400.00 a day or $1,400.00 a week. He feels strongly that they can burn through a pallet in a couple days.
F. Maintenance Dept. – Safety Concerns: Rich Jacobs met with the council to discuss his concerns regarding work dress attire meaning “shorts”. He feels strongly that the maintenance department wears inappropriate attire and that it is a city liability in his mind. He also feels strongly that things in the city are overlooked by the maintenance department. Maintenance Supervisor Cardwell informed everyone that he has been running crews since he was in high school and not one of his staff has ever been hurt. The crew wears safety gear and long pants when trimming trees but if they are mowing they are in shorts and earplugs. Mayor Bateman added that the maintenance department works for everyone in the city and that if Jacobs has a request then he should let the city know. Work attire is not a city liability and OSHA has nothing to do with this issue. All advertising of mowing lawns is done by the clerk every year asking the community to take pride in their property and to inform those that don’t know that the city has an ordinance regarding the height of grass and the spraying of weeds. The city does mow and charge homeowners for mowing. The city does spray weeds and if we miss one of our properties will get the spraying done if we are made aware of it. The city also assists homeowners with sidewalk removal, tree removal when asked.
G. LHTAC – Sign Grants: Amy Manning with the III-A called and informed Clerk Schmidt that she spoke to LHTAC about the city needing solar signage in which Kevin Kuther with LHTAC did call and inform Schmidt that he will be more than happy to assist the city with applying for a grant next January. In the last week there have been 2 accidents in town which should help with eligibility.
H. 2018-2019 Budget: Clerk Schmidt provided a workup of budget numbers that Mayor Bateman had reviewed and made changes to. Cm. Nelson asked for a copy by email to work with. Next month the council will need to adopt a proposed budget. The budget hearing is set for August 27th at 6:30PM.
VIII. DEPARTMENTAL REPORTS
Water: Cardwell has been approached by several people regarding water leaks, but nothing has been found to substantiate the claims. Mike Murt met prior to the meeting to inquire about researching what he believes is a water leak from the city water tower. He has been complaining about groundwater in his pasture for a few months. Maintenance Cardwell informed Murt that he did go up and trace out the water lines and no leak was found. In fact, Cardwell said that the ground was drying up and starting to crack and believes that Murt must be experiencing a spring. Cardwell will follow up with Murt tomorrow. No water sample for June.
Sewer: Cardwell spoke with a circuit rider with IRWA and they will gladly perform the testing if we supply the smoke tablets. Cardwell and Schmidt met with IRWA and Rural Development today to discuss the coming facility plan and how we plan to cut out the I & I. It was suggested that we land app like we have discussed over the years. Cardwell took the group out to the sewer plant and hit a few areas where we need to address the I & I such as 3rd and Ash, the drainage at Kaschmitter’s and the Fire Station.
Street: The culvert at St. John’s lot washed out and maintenance will address that with other street work this month. Maintenance found flags on Amazon and need to get them purchased and up. Further talk about putting up a stop sign at 3rd and Maple, it was suggested to put up stop signs in cement. Maintenance will also be putting up street name signs.
Parks: With Prairie Day this weekend, the crew is slamming out the parks for all visitors and community alike.
Fire Station: Cardwell reported that the light fixtures in the city rooms are going to take time. There is an issue with a down spout that the contractor will need to come back and deal with. EMS has paid what the city has billed them for invoices the city fronted the cash for such as gravel. No money has been received from Rural Fire.
Census: The project has been completed and will be returned to the government. Clerk Schmidt researched the information provided and verified homes and addresses. This information will be corrected in the government system and given to a census worker in 2020 who will go out and count heads.
Fire Station: Schmidt has been working with Gary Stapleton on finding a phone system for the fire station. The latest bid is for $2,000.00 a lot better than the last for $9,000.00. The council said go for it! Paperwork for the $35,000.00 grant will be completed this month.
Insurance: The maintenance department want to add dental and vision. Cm. Zenner feels that he should go somewhere else cause this insurance is costing him far too much as he has to pay out of pocket.
C. Fire Department
No report as Chief Kuther was running a training at the station.
IX. COUNCIL COMMENT
X. PUBLIC COMMENT
XI. ADJOURNMENT: Meeting adjourned at 8:35PM.
Airport Survey Meeting – August 22, 11:30AM
Budget Hearing – August 27th at 6:30PM
Clerks Conference – September 18-21
The next city council meeting will be on Tuesday, August 14, 2018 at 6:30 PM at City Hall.
Steve A. Bateman, Mayor Rhonda J. Schmidt, Clerk-Treasurer