City of Nezperce, Idaho - Regular City Council Meeting January 13, 2018
Saturday, March 03 2018 @ 10:03 AM PST
Contributed by: Admin
(Minutes subject to council approval)
CITY OF NEZPERCE, IDAHO
February 13, 2018
MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON February 13, 2018.
PLACE: Nezperce City Hall, 502 5th Ave.
I. THE MEETING WAS CALLED TO ORDER BY MAYOR STEVE A. BATEMAN AT 5:35 P.M.
II. Pledge of Allegiance: The pledge was led by Mayor Bateman.
III. PRESENT were Councilmembers Steve Bateman, Jerry Elven, Mike Jensen, James Zenner, Tyler Nelson, Michelle Lyons, Fire Chief Dave Kuther, Maintenance Supervisor Craig Cardwell and Clerk-Treasurer Rhonda Schmidt. Guests in attendance were: Ida-Lew Economic Development Specialist Gavin Lewis, former councilman and resident Bill Harris and JUB Engineer Amy Uptmor who entered the meeting at 6PM.
IV. AMENDMENT TO AGENDA
V. MINUTES of the previous meetings of 01/9/18 were approved as emailed upon a motion by Cm. Nelson, motion was seconded by Cm. Zenner, motion carried.
VI. TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated February 13, 2018 was examined and approved, showing the following:
Funds on Hand $303,780.27
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Nelson and seconded by Cm. Lyons in the total of $46,034.76 check numbers 13791 through 13847. Receipts since the last meeting were shown as $115,794.72. The checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Report for February.
VII. BUSINESS TO BE CONDUCTED
A. Ida-Lew: Newly hired Gavin Lewis introduced himself to the council and talked about the kinds of services Ida-Lew offers its members. He asked if there was anything Ida-Lew could do for the city and a few ideas were discussed.
B. Multi Hazard Mitigation Update Plan - Project Discussion: Clerk Schmidt will be filling out 4 forms and listing the projects for the council’s review prior to the next meeting.
C. City Hall Move – Flooring and Furniture: Mayor Bateman suggested that the entire group walk down to the new fire station and do a walk through so Clerk Schmidt can describe for the council ideas on how we are planning to use the space. The meeting will continue once the group returns from the station tour. Clerk Schmidt described the ideas for the 2 front offices followed by a tour of the rest of the facility with Chief Kuther. Once the group reassembled the meeting commenced where left off. The council agreed to the flooring and furniture ideas presented.
D. Current Location Decision: With city hall moving to the fire station there needs to be a decision about what the city will do with the current location. Following discussion it was decided that the maintenance department will move into the office. The sewer ponds are going to become a real timely job with the new permit. Maintenance will need a computer and printer. The council was informed that LeeAnn McMaster was hopeful that the city would give the space to the food bank. With the city removing all the storage from the “food bank” area next door the bank will get another ¼ of the room and the council decided that that would be sufficient to accommodate a modest kitchen grant. Once Cardwell is able to re-arrange the city equipment after the fire station moves there might be some room that could be donated to the food band on the west side of the bank for a walk-in cooler that is being donated to Nezperce.
E. Draft NPDES Sewer Draft Discharge Permit: Engineer Uptmor provided the council with a new PowerPoint to recap and include the newest developments since the last meeting. The EPA received the annual report while the city received a draft NPDES Permit. Cardwell and Uptmor have been reviewing and discussing the draft permit and making a list of comments for the EPA. Comments are due to the EPA by March 2nd. Once the permit is in place the O & M Manual, QAP plans will need to be updated within 6 months plus an enforceable ordinance and the industrial emergency response plan will need to be completed. Uptmor provided the council with a contract for the work to be performed for the feasibility study. Cm. Zenner moved to approve the contract noting that $2,500 has already been approved, Cm. Jensen seconded the motion, motion carried. Uptmor asked Clerk Schmidt for the leak test information.
F. Comprehensive Plan Training: Clerk Schmidt gave a short synopsis of what happened at the 2nd informational meeting with CEDA. The planning team will be meeting to discuss the information and begin listing information to be included in the plan. Schmidt informed the council that CEDA will write the plan for the city for a bargain price of $2,500.
G. Volunteer of the Year: The council decided to definitely schedule the Appreciation Dinner for March 7th and decided on the 2017 Volunteer of the Year to be announced at the dinner. Clerk Schmidt will send out invitations and set up while Maintenance Cardwell will be in charge of the menu.
H. Fire Station Update: The checklist walkthrough happened on January 23rd and the contractor has 30 days to complete. Kuther said that the contractor has been busy getting the list completed.
I. Equipment: Maintenance Cardwell informed the council that the Ford repairs were completed and it is running fine. The invoice for the repairs has not been received so don’t know what it cost yet. Discussion followed on the idea of changing out the motor to a Cummings gas engine because it could be hard to find a truck for less than $20,000.00. Chief Kuther will talk with Andy Kuther and have him research it. Having the work done at LCSC could be an option also.
VIII. DEPARTMENTAL REPORTS
Sewer: Cardwell has been researching the cost of purchasing the equipment needed to perform Ecoli testing in-house. He has spoken with communities in the vicinity that are doing their own testing. Kooskia, Grangeville, Winchester, Craigmont (Craigmont’s testing is done by Winchester), the state and Anatek Lab are all using the same equipment. It just so happens that Kooskia is selling an extra oven they have at a great price and Cardwell suggested that we purchase it. He will need some additional pieces but figures that the whole thing will cost around $1,500.00. For the additional testing that the EPA will be requiring it won’t take long to justify a savings by testing in-house vs what we currently pay for testing. Following discussion Cm. Nelson moved to purchase Kooskia’s extra oven for $800.00, motion was seconded by Cm. Lyons, motion carried. Maintenance has acquired the handrail they will be installing around the chlorination basin and plan to move the composite sampler. Cardwell asked the council how they prefer he approach homeowners with sump pumps that drain into the sewer as this is a correction that needs to be completed. We are aware of several sump pumps but want homeowners to admit that they are using sumps so that they can be corrected. Cardwell feels that if the city approaches to assist homeowners they will be more receptive to admitting they have a sump and allowing maintenance to help correct the drainage. The council agreed to a friendly approach. There is an issue with businesses with pumps also therefore Cardwell has been thinking of ways to correct them. Maintenance has begun monitoring manholes and all are in really good shape with one exception. Cardwell described what he saw. That manhole will need to be relined. Discussion followed regarding how to fix the Kaschmitter ground water issue with bigger pipe.
Water: Hopefully we will read meters this month.
Streets: Plow truck is fixed and working. Cardwell has been working to get the sweeper going as will be sweeping streets as weather permits. He has ordered a few parts for the sweeper. Potholes were named at Seeds, Inc., on Walnut at Densen’s and on the corner of Willow and 6th.
RV Park: Maintenance will be reseeding some areas in the park.
Idaho Rural Water Conference: The conference in Boise is coming up in March so Cardwell and Carpenter asked to attend. Clerk Schmidt will handle the reservations. Carpenter is testing for the operator in training license on February 23rd.
B. Clerk: Clerk Schmidt reported that the next Comp. Plan meeting is March 16th in Nezperce. It will be at the Community Room. The planning team consists of Dave Branson, Susan Schenk, Jerry Elven, Liz Hess, Mayor Bateman and Clerk Schmidt. Clerk Schmidt has reached out to Teddie Hathaway regarding the property exchange paperwork. She called back and replied that she never received it so will resend by email. Schmidt had a busy month with W-2’s, 1099’s and quarterly reporting. Schmidt was hopeful that the auditor would present the audit at this meeting but it just isn’t done yet so Clack will be at the March meeting. A budget had been scheduled for the next meeting (postponed to April as hearing notice did not make the Herald the right week) because funding for the fire station was received in the last fiscal year and spent in this fiscal year. The quarterly report for the 1st quarter is in the council’s monthly report for their review.
C. Fire Department: Chief Kuther said that the rest of the engines will be moving into the station in the next few weeks. There is a timing issue with the roll up doors that the electrician is working on. He will be moving the ambulance reserve parking signage to the station and they will get the three closest spaces. Discussion ensued regarding the kind of wood to be used to build boxes to trim out the light fixtures in the 2 offices in the front of the station. Cm. Nelson said no hemlock! Cardwell added that we need to address the issues of water pooling off the front of the building and address water off the back of the building. Cardwell described installing catch basins for the run-off from the back side of the building and a swell in the front.
IX. COUNCIL COMMENT
Mayor Bateman informed the council that Superintendent Kachelmier applied for a grant to extend the hours at the library to Monday through Friday, from noon to 5:00PM.
X. PUBLIC COMMENT
Meeting adjourned at 8:05PM.
Public Hearing moved to April (from March 6)
City Appreciation Dinner – March 7, at 5:30PM
Comp. Plan Meeting – Nezperce Community Room on March 16th at 10AM
Idaho Rural Water Conference – Boise, March 20-22
The next city council meeting will be on Tuesday, March 6, 2018 at 5:30 PM at City Hall. Due to a scheduling conflict the meeting will be a week early.
Steve A. Bateman, Mayor Rhonda J. Schmidt, Clerk-Treasurer