City of Nezperce, Idaho - Regular City Council Meeting January 9, 2018
Friday, February 09 2018 @ 10:34 AM PST
Contributed by: Admin
CITY OF NEZPERCE, IDAHO
January 9, 2017
MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON January 9, 2017.
PLACE: Nezperce City Hall, 502 5th Ave.
I. THE MEETING WAS CALLED TO ORDER BY MAYOR STEVE A. BATEMAN AT 5:35 P.M.
II. Pledge of Allegiance: The pledge was led by Mayor Bateman.
III. PRESENT were Councilmembers Steve Bateman, Jerry Elven, Mike Jensen, James Zenner, Tyler Nelson, Maintenance Supervisor Craig Cardwell and Clerk-Treasurer Rhonda Schmidt. Guest in attendance were: newly elected councilwoman Michelle Lyons with her husband Robert, Lewis County Emergency Management Coordinator Bob West, County Planning and Zoning Coordinator Shelley Ponozzo, and County Commissioner Justin McLeod. Engineer Amy Uptmor with JUB entered the meeting at 6PM.
IV. AMENDMENT TO AGENDA
Cm. Zenner made a motion to amend the agenda to remove item E. and replace it with Commissioner Justin McLeod who requested to speak to the council regarding sanitation, Cm. Nelson seconded the motion, motion carried.
V. MINUTES of the previous meetings of 12/5/17 were approved as emailed upon a motion by Cm. Jensen, motion was seconded by Cm. Elven, motion carried.
VI. TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated January 9, 2018 was examined and approved, showing the following:
Funds on Hand $222,412.36 (approximate as no pool information received)
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Zenner and seconded by Cm. Jensen in the total of $200,880.20 check numbers 13791 through 13847. Receipts since the last meeting were shown as $201,382.55. The checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Reports for January.
VII. BUSINESS TO BE CONDUCTED
A. Swearing in of Councilpersons Lyons and Jensen: Mayor Bateman swore in Michelle Lyons and welcomed her to the city then swore in Mike Jensen. Mayor Bateman then presented retiring Councilman Jerry Elven with a card and gift certificates plus thanked him for the last 4 years. Elven said it is time to be done and feels that it is time for new people who can give the board more than what he has been giving. Elven said that this city is in good hands with Mayor Bateman, Maintenance Cardwell and Clerk Schmidt.
B. Multi Hazard Mitigation Update Plan: Lewis County Coordinator Bob West informed the council that he is working to update the old Multi -Hazard Mitigation plan and needs the council to review the city’s information from the last plan and update the project information to include new projects for the coming plan. The city Transportation Plan with be added to the update. Schmidt will get West an electronic copy of the Transportation Plan.
C. Letter of Intent for DEQ – JUB Contract – Amy Uptmor: Amy provided the council a PowerPoint and a draft contract for review. Uptmor lead the council through the PowerPoint to get everyone up to speed with where we are currently as we begin the process of putting together a feasibility study on the collection system. By the end of the week we will be submitting a grant to DEQ to help fund a feasibility study. We will also be applying to Rural Development to help fund the study. The council reviewed the proposed budget and realized that we will need to come up with some funds also. Uptmor has spoken with DEQ and RD and it appears that the city should score well as we have had violations and recently penalized by the EPA. Uptmor added that she is working on the annual report the EPA has requested each January. Following discussion Cm. Nelson moved to proceed with the DEQ Letter of Intent and the annual report, motion was seconded by Cm. Zenner, motion carried.
D. 2018 Liquor Licenses: Following review Cm. Jensen moved to approve applications from the Prairie Smokehouse, The Only Store (Midway’s new name) and the Clover Club, Cm. Zenner seconded the motion, motion carried.
E. Solid Waste: Commissioner Justin McLeod informed the council that dumpsters are here to stay; they may move and some fences may be going up in certain areas. The commissioners have been reviewing solid waste policies and pick-up information. Dumpsters are for household waste noting that providers will take limbs but they must be cut into 3 foot lengths. Couches and appliances do not go in these dumpsters they go directly to the transfer station. Maintenance Cardwell made some suggestions on signage.
F. Comprehensive Plan Training: Clerk Schmidt invited any of the council members to attend the upcoming informational training meeting in Grangeville, January 19th. Schmidt will be advertising for volunteers to form a planning team. The council will be involved in the final say after the team meetings.
G. Volunteer of the Year: Nomination forms are slowly coming in. They are due the 25th of January. The council looked at the calendar and all agreed on February 16th for the annual appreciation dinner when the Volunteer of the Year will be named. The council decided to invite just the last 3 years of winners to the dinner.
H. Fire Station Update: The progress meeting will be at the station this month (date to be determined) to go over the punchlist. Everyone will be invited to the walk through of the building.
I. Equipment: Cardwell reported that the boom truck they spoke about at the last meeting has had a fire under the hood. It was rewired but Cardwell didn’t recommend purchasing it at the price they are selling it at. On the other hand the Ford truck is down because the computer in it went out. The computer is $1,050.00 and if it comes un-programmed then it will cost us more to have it programed. Discussion followed regarding repairing it and trading it. Cardwell will follow up at the next meeting.
VIII. DEPARTMENTAL REPORTS
Sewer: Mayor Bateman and Maintenance Cardwell were happy to report to the council that we have clean DMR for December. Cardwell added that he has been trying a few different things he is keeping the pipe open to keep the ponds from freezing over. Cardwell was given some free railing and intends to put a catwalk at the chlorination basin.
Streets: Maintenance spent time plowing snow and hopeful that none falls until the plow truck is up and running again. Parts for the plow have been ordered.
Parks: Christmas lights are down.
Fire station: Cardwell will speak with Dave Kuther regarding grading around the building.
Stormwater: Again this year we are experiencing an issue at Scott Kaschmittter’s. The run off was right up to his house. Discussion ensued regarding ways to mitigate the water.
Property Request: There is a pending sale of the Savage home but the lender is requesting an easement from the city to proceed with the sale. It seems that the house was built 6 inches onto the city’s right of way on 11th Avenue following the review of a survey. Dan Johnson offered to draw up the documents at no charge. Cm. Jensen moved to have Johnson draw the documents for an easement allowing for the encroachment of the house only, Cm. Nelson seconded the motion, motion carried.
C. Fire Department
IX. COUNCIL COMMENT
Council Positions: Following discussion Mayor Bateman asked for a motion for President of the Council. Cm. Jensen made a motion for Cm. Zenner, motion was seconded by Cm. Lyons, motion carried. Discussion continued on departmental positions for the next 4 years they are as follows:
Bateman – Airport
Zenner – Finance
Jensen – Water & Sewer
Nelson – Sheriff & Dogs
Lyons - Streets
X. PUBLIC COMMENT
Correspondence: Mayor Bateman read a letter from LeeAnn McMaster regarding dogs at large. Mayor Bateman will speak with the dog owners tomorrow and take care of the problem as quickly as possible.
Meeting was adjourned at 8PM
Holidays – January 15th
The next city council meeting will be on Tuesday, February 13, 2018 at 5:30 PM at City Hall
Steve A. Bateman, Mayor Rhonda J. Schmidt, Clerk-Treasurer