City of Nezperce, Idaho - Public Hearing & Regularl City Council Meeting November 4, 2017
Tuesday, December 05 2017 @ 11:24 AM PST
Contributed by: Admin
(Minutes subject to council approval)
CITY OF NEZPERCE, IDAHO
PUBLIC HEARING AND REGULAR MEETING
November 14, 2017
MINUTES OF THE PUBLIC HEARING AND REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON November 14, 2017.
PLACE: Nezperce City Hall, 502 5th Ave.
I. THE MEETING WAS CALLED TO ORDER BY COUNCIL PRESIDENT JAMES ZENNER AT 5:31 P.M.
II. Pledge of Allegiance: The pledge was led by Council President James Zenner.
III. PRESENT were Councilmembers Jerry Elven, Mike Jensen, James Zenner, Fire Chief Dave Kuther, Maintenance Supervisor Craig Cardwell and Clerk-Treasurer Rhonda Schmidt. Guests in attendance were resident (newly elected councilwoman) Michelle Lyons and Kelly Dahlquist of CEDA.
IV. AMENDMENT TO AGENDA
V. PUBLIC HEARING: This public hearing was held to inform the public on the status of the Idaho Community Development Block Grant in the amount of $500,000 for the Nezperce Regional Emergency Services Facility. Kelly Dahlquist gave the council a review of the project activities and accomplishments to date as well as a summary of all expenditures to date and a general description of the remaining work as well as any changes made to the scope of work, budget and schedule. Several handouts were supplied to the council for their review of the budget. In attendance for the public hearing were those present for the meeting, with one member of the general public. Everyone signed the Sign-in Sheet. No questions from the public were entertained. Following the hearing the council proceeded with a regular meeting.
VI. MINUTES of the previous meetings of 10/10/17 amended were approved as emailed upon a motion by Cm. Elven, motion was seconded by Cm. Jensen, motion carried.
VII. TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated November 14, 2017 was examined and approved, showing the following:
Funds on Hand $222,683.49
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Nelson and seconded by Cm. Jensen in the total of $188,511.59 check numbers 13713 through 13754. Receipts since the last meeting were shown as $172,296.80. The checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Reports for November.
VIII. BUSINESS TO BE CONDUCTED
A. Airport: Maintenance Cardwell reported that Herco was here last week and completed the airport upgrade. It appears that the work was completed just in time for the weather change. All the invoices for the project are paid now so the clerk can get the project completion paperwork done for Idaho Aeronautics.
B. Fire Station Update: After hearing the project status report on the budget in the public hearing Chief Kuther added that the bay doors are here and as soon as Hillco has the time they will get painted and installed. Hillco has volunteered to paint the doors and once the doors are up the sheetrock will go up and things will progress quickly with mudding and texturing followed by paint. The bulk of the gravel was hauled in over the weekend and spread around the building and the cement apron has been poured. Cardwell reported that the sewer hook-ups are completed. He had both lines taped and they appeared to look good so he hooked them up and didn’t have to dig up the asphalt.
C. Security System for Fire Station: Clerk Schmidt verified that there is no insurance break on the ICRMP coverage if there are cameras installed. Insurance is based on the value of the building. Quality will install the wiring needed for cameras so if in time the city wants cameras installed everything is ready but for now Chief Kuther suggested not adding the extra cost to the budget and the council agreed.
D. Sewer – EPA Compliance Report: The council reviewed the EPA reports they had pre-approved at an earlier meeting. Mayor Bateman signed them prior to leaving on vacation. The council had no additional questions after Cardwell gave a short synopsis of the reports. The long of the short is that the violations make us eligible for grants for a future project. Clerk Schmidt is inquiring as to when the penalty is due.
E. Sanitation Dumpster Rates: Clerk Schmidt informed the council that when reviewing rates for the recent sanitation increase she found that several dumpster changes had been made that she was not aware of. Walco provided a list of the businesses and dumpster sizes and there were 6 discrepancies. Schmidt sent letters to those businesses informing them of the discrepancies and noted that they will be paying more because they had been billed for the wrong size dumpster. Further review of Walco’s rates and the city’s approved increase shows another difference in billing. Clerk Schmidt asked the council to consider another slight increase to dumpsters in the future. The largest discrepancy is with the school. Schmidt spoke with the school to discuss the issue and the clerk of the district will discuss the matter with others and get back to the city.
F. Elections: Cm. Jensen moved to accept Lewis County’s Official Canvas of the Election Results, Cm. Elven seconded the motion, motion carried. The official results were: Burton 57, Jensen 78 and Lyons 58.
G. Personnel: Carpenter has been employed with the city for 6 months now and Persi eligible so it is time for a decision on whether to give him benefits and make him a full time employee. He is scheduled to take a wastewater test this week. Cardwell feels confident that he will pass as he has taken the studying very serious and if he doesn’t get it the first time he definitely will get it the second time. He will become our back-up operator and will need to get a total of 5 licenses. Cardwell recommended to the council that we hire him full time with benefits. Cm. Elven made a motion to hire Kaleb full time with benefits retroactive to November 1, 2017; motion was seconded by Cm. Jensen. Following a wage discussion Cm. Nelson made a motion to bump Kaleb .50 cents an hour as of November 1, motion was seconded by Cm. Elven, motion carried.
IX. DEPARTMENTAL REPORTS
Sewer: Cardwell has been fighting pH the last two weeks but it has got better with the rain. Brian Kirkland called and said that they had a sewer back up after discussing it with him Cardwell added that their sewer backed up and not the mainline. They also discussed that Kirkland needs to get a back flow valve and Cardwell will install it.
Verizon: Verizon is replacing a pole at the water tower with a 35 foot pole.
Streets: As maintenance gears up for winter they will put a plow on the dump truck. Cardwell ordered parts for the plow as well as a wiring harness for the Ford. He needed one piece but had to buy the whole harness. There was discussion about fixing the dip at the post office.
Christmas Lights: Cardwell told the council that we need a budget for Christmas lights, half of the strings he found don’t work. They will be getting lights up while the weather is cooperating. Marci Stapleton is working on a day for Jingle Bell Saturday.
Food Bank: Cardwell reported that they put a heater in there and found that opening and shutting a garage door lets all the heat out. He informed the council that he is planning on removing the garage door closest to city hall and replacing it with a man door. Therefore, they will have one roll up door for big deliveries but a smaller door for all the other times.
Branson Donation: Clerk Schmidt reported that she received a donation from the Branson’s with a stipulation that the funds can only be used on the ole’ Clock Park next to the reader board. The donation was in the amount of $2,200.00. They very much like the idea of remodeling that park to accommodate the Lion’s Burger Stand. It was strongly suggested that additional funds for a project are available if someone would ask for them. The council discussed the idea and some members feel strongly against showing favoritism toward one organization over another. No decision made at this time.
RV Park: Clerk Schmidt informed the council that she evicted the two that were in Space 1 as they did not pay their space rent. Upon receiving their notice to vacate they got mad and left. The others in the park should all be out by the end of the month. Those campers that moved in are with the film crew.
C. Fire Department - Nothing further to report.
X. COUNCIL COMMENT
The council received a request for a donation for the Scott Twins Benefit on November 18th. Motion by Cm. Zenner to spend a 100.00 for the benefit, motion was duly seconded, motion carried. Clerk Schmidt offered to make the purchases.
Newly elected councilwoman Michelle Lyons will be attending the AIC Fall Training, Clerk Schmidt will register Lyons.
XI. PUBLIC COMMENT
XII. ADJOURNMENT - Adjourned at 7:08PM
AIC Fall City Officials Training – December 4th at the Red Lion Hotel in Lewiston
Holidays – November 23 & 24th, December 25th & January 1st
Clerk Vacation – December 9th – 13th
City Officials Day at the Capitol – January 23 in Boise
The next city council meeting will be on Tuesday, December 5, 2017 at 5:00 PM at City Hall one week earlier than normal as Clerk will be on vacation the following week.
Jim Zenner, Council President Rhonda J. Schmidt, Clerk-Treasurer