City of Nezperce, Idaho - Regular City Council Meeting - August 9, 2016
Saturday, September 10 2016 @ 10:28 AM PDT
Contributed by: Admin
CITY OF NEZPERCE, IDAHO
August 9, 2016
MINUTES OF THE REGULAR MEETING OF THE NEZPERCE CITY COUNCIL OF THE CITY OF NEZPERCE, IDAHO, HELD ON August 9, 2016.
PLACE: Nezperce City Hall, 502 5th Ave.
I. THE MEETING WAS CALLED TO ORDER BY MAYOR BATEMAN AT 6:00 A.M.
II. Pledge of Allegiance: The pledge was led by Mayor Steve Bateman.
III. PRESENT were Mayor Steve Bateman, Councilmen James Zenner, Mike Jensen and Tyler Nelson, Fire Chief Dave Kuther, Maintenance Supervisor Craig Cardwell and Clerk Rhonda Schmidt. Cm. Elven was absent.
IV. AMENDMENT TO AGENDA:
V. MINUTES of the previous meetings of 07/12/16 were approved as emailed upon a motion by Cm. Jensen, motion was seconded by Cm. Nelson, motion carried.
VI. TREASURER’S REPORT AND MONTHLY BILLS:
The Clerk’s Monthly Treasurer’s Report dated August 9, 2016 was examined and approved, showing the following:
Funds on Hand $317,441.49
All bills and payroll disbursements were examined and approved for payment upon a motion by Cm. Jensen and seconded by Cm. Zenner in the total of $66,892.60 check numbers 12994 through 123041, with check numbers 13006 and 13042 voided. Receipts since the last meeting were shown as $82,164.50. The checks and stub approvals were signed appropriately by all parties as well as the Payment Approval Reports for August.
VII. BUSINESS TO BE CONDUCTED
A. Fire Station Grant Update: The next planning meeting is tomorrow Aug. 10 at 10AM at City Hall; Rural Development representative John Lynn and CEDA grant administrator Kelly Dahlquist will be attending as well as the architect. Minor changes were made last meeting and this meeting will allow us to take a good look at the updated project costs with said changes. Discussion of a memorandum of understanding will take place; with financial commitments from all agencies
B. Levee: Maintenance Cardwell talked with John Watson of Riedesel Engineering regarding levee repairs behind Seeds Inc. and the near the bridge at Hwy 64. He said that John didn’t think that it will be a big a deal to repair the levee behind Seeds Inc. but the bridge is far more complicated. Once the levee is repaired the walk bridge will have to be corrected to ADA specifications.
C. Transportation Plan Meeting: The first planning meeting was held last week. The preliminary goals of our plan are: safety, improve existing street infrastructure, identify and prioritize projects to strategically leverage grant funding, improve mobility (vehicular, pedestrian and bicycle), storm water improvements and signage. The next planning meeting will be in October.
D. Equipment: The new backhoe should be delivered in September. We have agreed to sell our backhoe to Prairie Highway District for $27,000.00. Cardwell will speak with the Cemetery District Commissioners about purchasing the 3 foot bucket which is primarily used for grave digging.
E. Medical Insurance: Open Enrollment for the III-A is underway soon. Amy Manning visited recently and informed Clerk Schmidt that the City will receive a refund check for $1,080.00 on or about November 1. The city is being reimbursed for prepayments made to the III-A. Amy left different plan information to compare with the city’s current plan and suggested that the city take a good look at Standard Plan 80-A. This plan is comparable to the current plan with better rates for the employees. Discussion followed with the city agreeing to split the refund between Cardwell and Clairmont to help them with their premiums. Cardwell will speak with Clairmont and discuss the plan options and get back with the clerk regarding which plan they prefer. NOTE: Standard Plan 80-A was chosen.
F. Goffinet & Clack – Engagement Letter: Said contract shows an increase of $550.00 for the coming year. Following a brief discussion Cm. Zenner moved to approve the contract while Cm. Jensen seconded the motion, motion carried.
G. FYE 2017 Budget Review: The proposed budget was examined thoroughly by all present. The budget has doubled due to the EMS Facility project. The sanitation fund was discussed as we need to recoup a loss largely due to the recycling program initiated a few years ago. The cost of the containers had a negative effect on the fund. Auditor Clack suggested an increase in fees to recoup the loss. Following discussion, Cm. Nelson moved to increase residential garbage by 50 cents and increase dumpster fees by .25 cents effective October 1, 2016. Cm. Zenner seconded the motion, motion carried.
VIII. DEPARTMENTAL REPORTS
Water: The water tower was cleaned after a mix-up regarding shutting off cell phone antennas. Cardwell had to reschedule the cleaning after scheduling with the cell phone providers. The report shows that we have a good tower but they found tiny rust spots and a light corrosion ring above the water line. Lead and copper samples will be taken this month. Maintenance will look into a leak at 5th and Walnut Street.
Sewer: The sewer line repair for Owen is complete and maintenance will proceed to repair the Droz line. Karl Crea will be getting the city a bid for the airport sewer line upgrade. The airport will be closed for this project.
RV Park: Grass started dying and was sprayed for rust.
Streets: Cardwell reported that chip sealing was completed last month and almost all of the chips on hand were used. Street sweeping has swept up rock that was piled in a separate pile. It was suggested to Cardwell to look into a wash plant as the chips could be cleaned and reused. The state has marked Hwy 62 through town so hopefully they plan to fix the street.
Clerk Schmidt will be at the ICCTFOA conference next month and there are several other training coming this fall on her schedule. Schmidt is hopeful that the environmental study for the EMS facility will be signed off on so that the purchase of the property for the station can be finalized.
C. Fire Department:
Survey crews were busy this last week working on a topographical survey for the EMS Facility. Cardwell will find the services to the properties and cap them off. The take down of the two houses will commence by volunteers once the purchase of the properties is complete. The next project meeting is tomorrow at 10AM at City Hall.
IX. COUNCIL COMMENT
X. PUBLIC COMMENT
EMS Meeting August 10 at 10AM at City Hall
Budget Hearing for FYE 2017 on August 30 at 5:30PM
The next city council meeting will be on Tuesday, September 13, 2016 at 5:30 PM at City Hall
Steve A. Bateman, Mayor Rhonda J. Schmidt, Clerk-Treasurer